Purchasing Clerk

Purchasing Clerk Needed

• Job Summary
• This position compiles requests from various sales orders for approved material requisition, prepares purchase orders, keeps track of purchases supplies and entertains inquiries about orders.
• Qualifications and Skills
• High School Diploma Required
• Bachelor Degree Preferred or 5 years related work experience is required in the industry
• Administrative writing skills are required
• General math skills are required
• Financial Software skills are required
• Knowledge of accounts payable
• Proficient in data entry
• Review, enter and verify invoices into accounting system · Reconcile accounts payable transactions
• Research and resolve invoice discrepancies and issues
• A positive can do attitude and a willingness to respond to customer inquiries in a prompt and professional manner when needed.
• Must be a self-starter and demonstrate willingness to take on greater responsibilities.
• Ability to read, analyze and interpret reports, spreadsheets and policy / procedure documents
• Demonstrate attention to detail, time management skills and the ability to manage multiple priorities within specified timeframes in order to be available for prospects, members and walk-in while showing the ability to work independently with strong organizational and analytical skills is essential and required.
• Excellent organizational, team development and communication skills.
• Must be a detail-oriented, proactive driver of excellence
• Physical Demands
• · Ability to sit for long periods of time
• Able to work 12 hour days
• Able to view and read at computer for extended hours
• Able to type on the computer for extended hours
• Duties and Responsibilities
• Prepares approved requisitions, prepare purchase orders and send copies to vendors and to originating departments
• Check inventory stocks physically or through automated systems to validate that restocking is in
• Determine inventory quantities are sufficient for needs and order more if warranted
• Respond to vendor inquiries about clarifying orders, changes in request, delivery requirement and cancellations
• Contact vendors to ensure meeting delivery schedules and preclude supply shortages
• Prepare, maintain and review purchasing files, reports and price list
• Conduct regular review of vendor accreditation to ensure the most economical and cost effective supplies by company contractual and bid prices with prevailing competitive prices
• Monitor status of requisitions, contracts and orders
• Post order costs in appropriate accounting system
• Advanced Knowledge of the individual products and applications · Recommends potential products or services to management by collecting vendor information and analyzing customer needs
• Maintains customer records by updating account information
• Recommends potential products or services to management by collecting customer information and analyzing customer needs
• Prepares products or service reports by collecting and analyzing customer information
• Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions
• Must be open to constructive feedback and have a desire to grow and develop with the organization
• Ability to organize, review, analyze and file paperwork which includes

• Ability to accurately read and comprehend words and numbers without transposing or confusing numbers · Ability to discern between various categories and classifications of information in order to discern how to categorize and file documents

• Ability to schedule, plan, prioritize and set goals in connection with job duties
• Must be computer literate. Knowledge of Microsoft Word, Excel and Outlook
• Implement and enforce company safety programs and policies
• Establish objectives, plans, and schedules and ensure that resources are available for completion of established operational assignments
• Work with carriers and production employees to arrange inbound and outbound shipments
• Ability to think outside of the box and be creative in finding new sales leads
• Train and assist employees
• Continuing educational credits are required
• Special Projects as assigned
• All other duties as assigned

Work Environment * This position works in the office.

• This position will be on the telephone and computer a large percentage of the day

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

COVID-19 considerations:
All CDC guidelines are followed

Experience:

• Procurement: 1 year (Preferred)
• Purchasing: 1 year (Preferred)

Work Location: One location