Insurance & Benefits Specialist - Central Office

General Job Function:   
The Specialist will facilitate effective and efficient management of all insurance information in support of the duties and responsibilities of the Payroll Staff. In addition, the individual in this position should have some knowledge of school finance and government accounting practices, to include knowledge and application of generally accepted accounting principles, government accounting reporting standards, the New Mexico Manual of Procedures for Public School Accounting, and state and federal government laws and regulations in which school districts need to comply.  

 Education/Training/Experience:

• High school diploma or GED
• College level education or experience in the field required
• Competencies in mathematical computations/accounting
• Previous office experience with computers, software programs and all office machines

Knowledge/Skills and Abilities:

• Proficient in Microsoft Office (Word & Excel) and the Google Suite
• Proficient with basic office equipment, including keyboarding, scanners, copiers and 10-key
• Strong skill level in attention to detail and organization is required
• Ability to professionally communicate via email, business letters, phone, virtual meetings and in-person
• Ability to read, understand and accurately apply correct account codes as prescribed by the uniform chart of accounts

Resources Used in Performing Job Include (but are not limited to): 

Standard office equipment and vehicle for district travel. A district car may be used or if the employee uses his/her own vehicle mileage reimbursement is available.

Physical/Cognitive Requirements:

Regularly required to walk, talk and listen.   Frequently it is required to stand and sit. Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl.  Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times.

Environmental Conditions:  

The noise level in the work environment is usually moderate. 

Essential Job Functions:

• Review, inform and assist staff with all insurance information, deductions, supplemental insurances and retirement plans, etc.
• Enter all deductions and changes to the District’s software programs as well as the various benefit agencies;
• Reconcile, pay and file required reports for all benefit agencies monthly, quarterly, and annually as required by the agencies;
• Reconcile monthly NMPSIA and insurance bills, make appropriate adjustments and/or refunds as necessary, and remit payments to insurance companies timely;
• Compile and process information for all Workman’s Comp, Student Accident Forms, Property/Liability Loss forms, FMLA, ADA etc.;
• Follow-up, research, and assist in resolving issues related to insurance claim as it pertains to the district’s responsibilities;
• Ensure records and transactions are maintained and processed in compliance with the Affordable Care Act;
• Maintain and create organized record files covering all deductions;
• Obtain, collect, and organize pertinent data as needed for report, annual budget, and audits.
• Maintain day-to-day routine functioning of the Insurance Office;
• Respond professionally and offer solutions for routine correspondence as well as requests for information;
• Educate self on changing policies, regulations and practices to keep the district in compliance;
• Attend professional development sessions as it pertains to job functions;
• Ensure absolute confidentiality and security of District personnel, insurance, and benefit files, enforcing limitations and structured utilization of such files, by persons whose access is authorized only by the Superintendent and/or Director;
• Assist Human Resource and Finance staff with various functions to include special assignments in support of the district operations;
• Follow all EPS policies and procedures;
• Perform other duties as assigned by supervisor

Personal Accountability:

1. Demonstrates reliability as evidenced by attendance records and punctuality.
2. Properly notifies supervisor and/or designee of absences or tardiness.
3. Begins and completes work within the allotted time.
4. Consistently appears in business attire appropriate to the work environment.
5. Demonstrates skill in the use of office equipment.
6. Protects the District’s resources through appropriate and careful use of supplies and equipment.
7. Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.

EMPLOYMENT:           Upon an offer of employment, pass a pre-employment drug test and comply with the Immigration Reform and Control Act of 1968, pass a background check and provide necessary documentation qualifications.