What are the responsibilities and job description for the Office Administrator position at Eva Garland Consulting, LLC?
Office Administrator
PLEASE NOTE: THIS IS NOT A REMOTE POSITION. IT IS LOCATED IN RALEIGH, NC
About the job
The Office Administrator plays a central role in ensuring smooth day-to-day operations in the office. This position requires strong organizational and interpersonal skills, along with the ability to juggle administrative, IT liaison, facilities, and HR support duties. This is a non-exempt position.
Specific job duties
- Serves as point of contact for visitors, handles inquiries, and communicates with vendors.
- Answers phones, directs calls to appropriate individuals, prepares and delivers messages, and handles mail.
- Maintains inventory of office supplies; orders new supplies as needed.
- Serves as liaison with building management and ensures company compliance with building requirements.
- Supports employee out of office procedures.
· Coordinates maintenance of office facilities and is involved in maintaining the cleanliness and organization of the office.
· Supports basic IT needs and manages IT inventory.
· Serves as liaison with outsourced IT service provider.
- Schedules meetings and appointments and manages logistics and coordination of company events.
- Processes client, company and personnel data.
- Assists Human Resources with onboarding new hires.
- May be involved in office layout planning and moves.
Core Competencies
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Strong ability to follow instuctions/protocols, prioritize tasks, manage time effectively, and maintain organized systems.
- Ability to build and maintain positive relationships with staff and vendors.
- Proficient with Microsoft Office Suite or related software.
- Ability to identify and resolve issues that may arise in daily operations of the office.
- Ability to handle a variety of tasks and adjust to changing priorities.
Minimum Qualifications
- High school diploma or equivalent required; associate’s degree in office administration or related field preferred.
- At least three years in administrative/clerical roles required.
To apply, please send your cover letter and resume through really or careers@evagarland.com.
About Eva Garland Consulting (EGC): EGC specializes in providing comprehensive business services to high-growth technology companies. EGC supports clients at every stage of their development, offering expertise in securing non-dilutive funding, accounting, and financial strategy. To date, EGC has assisted clients in obtaining and managing more than $2 billion in grants and contracts, fueling some of the most innovative research and development efforts both in the US and worldwide. The company has 50 full-time employees, is headquartered in a desirable North Hills office tower, and provides an award-winning workplace environment. EGC offers a competitive compensation and benefits package that reflects its commitment to fostering a diverse and supportive workplace. EGC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran. For more information, please visit evagarland.com.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person