What are the responsibilities and job description for the Advancement Coordinator position at Excelsior?
Excelsior University is seeking a dynamic and enthusiastic Advancement Coordinator to join its communications and advancement team. This role is pivotal in fostering meaningful engagement with over 200,000 alumni through strategic outreach, event planning, and program coordination. This role will coordinate alumni events, support fundraising initiatives, and promote/coordinate a social calendar for Excelsior Connects, the University’s exclusive community platform. Serving as an assistant liaison to the Alumni Leadership Council, the Coordinator will assist with meeting logistics, agendas, communications. They will also assist with in-person activities during Commencement.
In collaboration with internal departments, the Coordinator will measure engagement strategies to help increase alumni involvement, influence, and giving. Key responsibilities include tracking communications materials, supporting videography and script coordination, and maintaining performance metrics to help evaluate outreach efforts. The role also provides support for giving campaigns and development operations as needed.
This position requires strong organizational, communication, and relationship-building skills, with a passion for alumni engagement.
Duties and Responsibilities:
- Event Coordination: Coordinate logistics for virtual and in-person alumni events, including setup, presenter communication, attendee tracking, and post-event follow-up. Maintain a calendar of events aligned with marketing and enrollment goals.
- Personal Outreach: Communicate with alumni, donors, and stakeholders via email, phone, Zoom, and in person. Prepare correspondence, presentations, reports, and campaign materials. Coordinate alumni awards and storytelling campaigns.
- Platform Coordination: Coordinate content calendars, posting updates, processing registrations, and coordinating vendor and group communications.
- Communications: Coordinate email communications to alumni populations using Marketo.
- Volunteer Engagement: Serve as an assistant liaison for the Alumni Leadership Council and subcommittees. Coordinate meetings, communications, surveys, and promotional initiatives including videography and photography.
- Project Coordination: Coordinate projects related to alumni engagement programming, social media campaigns, and other communications.
- Data Tracking and Reporting: Maintain calendars and track/report alumni engagement metrics. Serve as backup for database tasks, including gift processing.
- Fundraising Support: Administrative support for appeals, stewardship activities, and initiatives such as the Purple Cord/Pay It Forward campaign.
- Administrative Support: Order and track merchandise for event and donor giveaways, supplies, and maintain inventory of items
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor's degree required, preferably in marketing or communications
- 2-3 years of experience in marketing/communications/alumni relations/development work
- Proficiency in MS Office
- A self-motivated individual; a good team player with a high level of accuracy and attention to detail
- Good organization, communication and decision-making skills are necessary
Strong time management skills with the ability to plan, prioritize, monitor, and respond to changes quickly - Ability to work and interact with various levels of professionals from the alumni community and college community
Preferred Qualifications:
- Marketing and/or Communications experience
- Higher education experience
- Alumni and/or Development experience
- Database management, work management applications, and/or marketing automation software (Raiser's Edge, Workfront, Marketo)
The hiring salary range for this position is $41,000.00 - $46,000.00. The hiring salary range above represents the University's good faith estimate at the time of posting.
Salary : $41,000 - $46,000
