Accounts Payable/Pcard Coordinator

Overview

Maintain department email box. Communicate with other Fairview employees and suppliers via phone, email or in person regarding questions on requests, invoices, or payments. Open and prepare incoming US and interoffice mail for scanning.  Print documentation for incoming checks and attach for mailing or special handling. Order office supplies. Will be backup for reviewing and approving new suppliers.  Assist AP/Pcard with miscellaneous research and projects and perform other duties as assigned.  THIS IS AN ONSITE POSITION

Responsibilities Job Description

• Monitor AP general mailbox to ensure emails are addressed promptly and meet fairview standards and policies.
• Communicate with Fairview employees and suppliers via email, phone or in person to obtain accurate information or other documentation needed to provide accurate and timely responses regarding questions on requests, invoices, or payments.
• Open, review, sort and scan all incoming US and intercompany mail.
• Print documentation for incoming checks and attach correct documentation for mailing or special handling.
• Review and stay current with the AP and Pcard policies as they apply to the processes. Provide feedback as it relates to possible process enhancements or improvements.
• Provide or participate in customer training that would include education of processes, policies, systems etc. to vendors or other Fairview employees. Provide or participate in cross training sessions with new or current co-workers.
• Assist co- workers during high volumes or critical workloads.

Qualifications

Education:

Minimum Education

High school diploma or equivalent required

 

Experience:

Minimum Experience

1-year business related experience

 

Preferred Experience

 

1 to 2 years Accounts Payable experience

EEO Statement

EEO/AA Employer/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status