Attendance Secretary/Administrative Assistant

POSITION QUALIFICATIONS:
o High School Diploma or equivalent required, some college courses preferred.
o Prior clerical experience is preferred.
o Fluent in Spanish and English is preferred.
DUTIES AND RESPONSIBILITIES:
STUDENT ATTENDANCE
? Maintains attendance letters and communication with parents, with guidance from the Dean of Students.
? Processes and maintains daily student attendance records and calls parents to verify absences.
RECEPTION
? Assists in maintaining documents, files and records for the purpose of providing up-to-date reference for students, families
and staff.
? Accepts payments aftercare, field trips and other campus needs.
? Assists with answering telephone calls, and provides information and assistance to callers (including food services.)*
? Greets visitors who arrive at school, providing requested information or directing visitors to staff to assist them.*
? Other duties as assigned.*
ADMINISTRATIVE ASSISTANCE
? Assists in distributing incoming campus mail appropriately.*
? Assists in maintaining campus inventories of office supplies and materials for the purpose of ensuring items' availability.
? Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, and reports)
for administrative, instructional and clerical staff.*
? Prepares and mails report cards by grading periods*
? Other support as needed to the school administrator.