What are the responsibilities and job description for the Wellness Center Administrative Assistant position at FEATHER RIVER TRIBAL HEALTH INC?
This Schedule is Part-Time, Monday-Friday, 10:00AM-3:00PM
POSITION SUMMARY:
The Administrative Assistant performs a variety of complex administrative duties as an assistant to the Wellness Director in matters pertaining to the effective and efficient office administration of the organization.
ESSENTIAL FUNCTIONS:
Under the direction of the Wellness Director, provides administrative support and assistance by:
- Serves as main second to Wellness Center Receptionists
2. Triaging referrals
- Organizes, files, and maintains files and records including indexing records and information for use in a variety of mediums.
4. Responsible for establishing and maintaining official documents and records in appropriate files.
- May do research for a project as requested.
- Weekly report auditing for all departments of the Wellness Center
- Receive, classify and route incoming mail and outgoing mail
- Work closely with the CHR?s to coordinate Senior nutrition
- Works on special projects assigned by the Wellness Director.
- Help manage providers? time off requests and schedule revisions.
- Process purchase orders for the Wellness Center.
- Scan documents as necessary
- Attend meetings scheduled by the Wellness Director and take minutes of those meetings.
- Assist different departments within the wellness department as needed.
- Help process patient paperwork
- Oversee the scheduling of the exercise program, the scheduling of maintenance needed in the gym.
- At the time of hire, each employee will meet with their supervisor to set measurable goals and objectives that are a requirement for the position. These measurables will be monitored by the supervisor and reviewed during the introductory period. They will also be utilized in the annual performance evaluation. The measurables may change from year to year. The supervisor is responsible to notify the employee of any new measurables at the time of the performance review.
ADDITIONAL RESPONSIBILITIES:
1. Perform other duties as assigned.
3. Attend staff training and meetings as required.
KNOWLEDGE, SKILLS AND ABILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function.
1. Working knowledge of business English, spelling and math.
- Ability to understand and carry out oral and written instructions and to request clarification when needed.
3. Ability to maintain and establish records and files.
4. Ability to communicate clearly and concisely.
5. Human relation skills to deal effectively with patients, clients, staff, Board members, community members and visitors in person and on the telephone.
6. Ability to work independently and productively.
7. Demonstrate awareness, sensitivity and appreciation of Native American culture, traditions, customs and socioeconomic needs.
8. Ability to type accurately at a speed of at least 50 wpm, certificate required.
9. Demonstrated knowledge of computers and experience with a variety of computer programs is essential.
10. Thorough knowledge of modern office practices and procedures and the use of office machines and equipment.
11. Ability to maintain confidentiality mandatory.
EDUCATION AND EXPERIENCE:
1. At least three (3) years of experience in the performance of responsible secretarial/stenographic and clerical work.
2. High school graduate or its equivalent. Associate college degree preferred.
3. Advanced training in typing, computer usage and general office procedures required.
4. An equivalent combination of relevant training and experience may be substituted for a college degree.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; reach with hands and arms, stoop, kneel or crouch; and talk and hear within normal range. The employee is frequently required to stand, walk, sit, climb, or balance and use taste and smell senses. The employee must regularly be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. This position is physically and emotionally challenging. There is a high degree of stress. Ability to deal with time constraints and emotional stress and exposure to body fluids and viruses are also essential functions of this job.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to odors and airborne particles. The noise level in the work environment is usually moderate.
Feather River Tribal Health, Inc. is a drug and alcohol-free workplace. As a federally funded Tribal Health Program, FRTH must comply with Executive Order No. 12564 (Sept. 15, 1986)(51 F.R. 32889 (requiring a Drug Free Workplace) and the Drug Free Workplace Act of 1988 (U.S.C. 8101-8106). As such, FRTH does require drug testing at the time of hire and upon reasonable suspicion after hire. All FRTH employees are required to comply with FRTH?s drug free workplace policies and applicable federal laws as a condition of employment.
Reasonable accommodations will be given to qualified disabled applicants pursuant to Section 501 of the Rehabilitation Act of 1973, 29 U. S. Code 791, Title 29, and the Americans with Disabilities Act (ADA).
Compensation Package:
$22.11-$23.00 Per hour
Salary : $22 - $23
