Executive Administrative Assistant

Description

FMP Consulting (FMP) is a dynamic and leading management and strategic consulting firm with a rich history dating back to its founding in 1991. Specializing in both government and private sectors, FMP boasts a team of knowledgeable and experienced professionals who serve as trusted collaborators across diverse client projects. Rooted in core values of partnership, flexibility, and service, FMP has consistently earned recognition, including the Northern Virginia Family Services' Companies as Responsive Employers (CARE) Award as well as a place in the Washington Post's Top Places to Work.

We are currently seeking an Executive Administrative Assistant to support one of our largest clients. The position would be hybrid with onsite requirements one - two days a week at their office in Alexandria, VA with telework options available on the remaining days.

As an Executive Administrative Assistant, you will have the opportunity to:

• Meet weekly with client Director and Deputy Director to discuss current priorities and tasks
• Exercise discretion when handling confidential and sensitive information
• Manage calendars including responding to event invitations, responding to customers, and managing tasks over email 
• Schedule meetings (e.g., Outlook and Zoom invitations) and prepare/distribute meeting materials such as agendas or supporting documents for internal or external meetings
• Use office software applications such as Outlook’s e-mail and electronic calendar, Excel, Access, PowerPoint, Adobe, etc. Scans documents in hard copy format into an appropriate electronic format (e.g., PDF or WORD) for transmission and work processing. 
• Coordinate internal and external communications between the client departments, other federal agencies, and the general public. 
•  Support in making domestic and international travel arrangements. Prepare and track domestic and international travel requests, authorizations, and vouchers. Ensures compliance with Federal Travel Regulations and agency travel policy. 
• Establish, organize, and maintain paper and/or electronic files. 
• Receive, review, draft, and edit correspondence. 
• Collect and consolidate information for reporting to senior leadership. 
• Maintain files and documents in an organized system available on a shared drive.
• Other tasks as assigned, including data analysis, reporting, briefing development, research, and project management 

Qualifications

Minimum Qualifications:

• A Bachelor's degree in Business, Industrial Organizational Psychology, Human Resources, Government Administration or related field, and 4-6 years of relevant work experience

• Demonstrated skill in:

  • Effective communication (oral and written)

  • Being attentive to detail

  • Developing positive, professional relationships

  • Report writing and document preparation

  • Using Microsoft Office Applications (including Word, Excel, and PowerPoint)

  • Problem solving; analysis; critical thinking

  • Balancing multiple priorities and tasks

• Ability to obtain a security clearance

Preferred Qualifications:

• Knowledge of federal government human capital and/or management practices

• People and/or project management skills

• Current security clearance

Pay Range: $80,000 - 100,000 commensurate with experience

Disclosures: Position openings for this role are contingent on current or anticipated client needs. Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information. As a Federal Contractor FMP Consulting follows Federal employment drug law which forbids the use of marijuana regardless of state laws.

Diversity and Inclusion Statement: We are committed to an inclusive and positive culture that supports all employees and values diversity in all forms. We value diverse perspectives and experiences and seek to create an environment that embraces innovation and information sharing in a safe and inclusive space. This isn’t just a smart business practice—it is a fundamental characteristic of the organization we want to be and an area where we continue to learn and grow.

 EEO Statement: FMP is an Equal Employment Opportunity (EEO) employer, and we are committed to the concept and practice of equal employment. All applicants will receive fair and impartial consideration without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, genetic information, or other legally protected status. We welcome and encourage all qualified individuals to apply. 

Salary : $80,000 - $100,000