Legal Operations Coordinator

Acts as the coordinator and system facilitator for the Legal Department for all fascias. This individual is expected to consistently demonstrate and embody JD Finish Line’s core values: Customer, People, Winning, Community, and Financial Responsibility, through the following key responsibilities Assist with the management of the department’s matter management, contract life cycle management, and electronic billing systems. Initiates lease review process, sets up new files upon receipt from real estate department, provides updates in all necessary systems throughout the review process, and provides necessary reports to aid in the review of new lease documents. Communicates with landlords and vendors on a routine basis for the purposes of providing status updates, directing inquiries, and otherwise fielding all general requests. Creates matters within department platforms, tracks matters from beginning to end, and maintains filing systems relating to legal documents such as: contracts, leases, estoppels, SNDA requests, insurance claims, subpoenas, collection matters, contest, sweepstakes, violations and unsolicited vendors. Executes a variety of legal and lease documents, conducts follow-ups on the status, ensures necessary approvals have been received, and that signatories are correct for the document involved. Manages library of partially and fully executed documents. Maintains storage records per our document retention policy requirements and manages files pulled/returned when needed for reference or verification purposes. Assists with implementation of any new systems for the department. Assists with compiling data and preparing weekly and monthly reports regarding company contracts, leases, and other ad hoc reports as needed. Requests and manages certificates of insurance for distribution to landlords and vendors as necessary. Coordinates payment of invoices, membership dues for counsel, ensures new vendors are created with finance, distributes mail, answers calls, and acts as backup for Executive Administrative Assistant. Orders and maintains supplies for the Legal Department. Performs special projects and tasks as assigned. Required Education and/or Experience College coursework or 2 – 4 years related experience and/or training; or equivalent combination of education and experience. Ability to prioritize multiple tasks, handle a heavy workload, and knowledge of legal documents and computer operating systems (i.e. Word, Excel, Outlook, etc.) Required Computer and/or Technical Skills Should have intermediate knowledge and abilities with Microsoft Word, Excel and PowerPoint. Should be able to adapt quickly to new matter management systems in order to help with the administration of those systems. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sit for more than 6 hours per shift Use hands to finger, handle and feel Reach with hands and arms Talk and/or hear Walk or move from one location to another regularly Periodically may need to climb, balance, stoop, kneel, or crouch Lift and/or move up to 10 pounds regularly and up to 50 pounds occasionally Punctuality and regular attendance consistent with the company’s policies are required for the position. Average work week is 40-45 hours, which can vary depending on business need. The work environment for this position is a moderately noisy office setting. The company reserves the right to modify this job description with or without notice. Employees may be asked to perform additional duties outside of normal job scope on a temporary basis. #LI-DNI This job description is not intended to cover all aspects, duties, and/or responsibilities required of employees. Employees may be asked to perform additional duties outside of normal job scope on a temporary or permanent basis per company policy. The company reserves the right to modify this job description with or without notice. EEO Statement: The Finish Line, Inc. is an Equal Employment Opportunity employer and is committed to complying with all federal, state, and local EEO laws. The Finish Line, Inc. prohibits discrimination against employees and applicants for employment based on race or color, religion or creed, national origin, alienage or citizenship status, marital status, sex, pregnancy status, age, military status, disability, or any other characteristic or class protected by law. The Finish Line, Inc. provides reasonable accommodations in accordance with applicable laws, including for disabilities, pregnancy, and religious practices. Need accessibility assistance to apply? Applicants who require accessibility assistance to submit an employment application can either call Finish Line at (317) 613-6890 or email us at talentacquisition@finishline.com. A member of our Talent Acquisition team will respond as soon as reasonably possible. (This email address and phone number is only for individuals seeking accommodation when applying for a job.) We are Finish Line, Inc., a premium retailer of the latest shoes, apparel, and accessories. Headquartered in Indianapolis, with a digital office in Boulder, there are about 970 Finish Line locations primarily in U.S. malls and shops inside Macy’s department stores. We employ more than 14,000 store associates who are experts in style, and passionate about everything sneaker culture. At JD Finish Line, our commitment to Diversity & Inclusion is louder than words. As part of JD Finish Line’s commitment to creating a more diverse, equitable, & inclusive organization, we established voluntary, employee-led, Employee Resource Groups to support our Diversity & Inclusion mission and goals. We have also established a D&I Council composed of individuals throughout the company who are committed to creating an inclusive workplace where individuals of all races, genders, and backgrounds are free to be their authentic selves. We listen to the voices of our team members, which holds us accountable in creating an equitable and successful company. Together, we are stronger.