Accounts Receivable Specialist

Job Summary

Rated One of the Greater Pittsburgh Top Workplaces 2020 & 2021

The Accounts Receivable Specialist is Finance and Administration Department that is responsible for Cash Receipts, Merchant Receipts, Accounts Receivable, General Ledger Postings, Staffing Accounts Receivable, and Certain Payable Transaction processing for corporate vendor accounts as well as general administrative duties.  The position interfaces with internal departments as well as customers and vendors.

Essential Duties and Responsibilities: The following list is intended to describe the general nature and level of work performed by employees in this classification.  It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.  The employer reserves the right to change or assign other duties to this position.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

• Record and application of all cash receipts into the GP system – timely and accurately on a daily basis, including being the primary processor of credit card transactions
• Maintain collections and dating of customer accounts coordinating with various departments ensuring the timely payment of invoices
• Maintenance of customer accounts including debit and credit memos in additional to refunds and authorized write-off of miscellaneous amounts
• Processing Final Billing on contracts and processing of lien waivers
• Deposit checks via scanner and verify deposits with online bank account
• Responsible for collections and follow-up with customers via pho9ne, fax or written correspondence
• Scan documents of various types for electronic filing for various departments
• Reconcile corporate fuel accounts with company vendor statements
• Open, sort and distribute incoming mail
• Identify and coordinate the resolution of customer billing issues
• Answer and route inbound phone calls
• Provide interdepartmental support
• Attend and participate in Departmental, Company meetings when required
• Update Inquest location chart for portable fire extinguishers  

Job Requirements/Qualifications

• Associate Degree in Accounting or equivalent experience
• Computer proficiency (Enterprise system software and Microsoft office products)  
• Customer service experience – good verbal and written communication skills
• Highly organized and detail-oriented
• Problem solving abilities
• Self-motivated/ team player

Work Environment/Physical Requirements

• Professional business-casual office environment
• Full-time position, Monday-Friday, 8:00 a.m. – 4:30 p.m. (normally)
• No travel involved

What We Offer:

•    Medical, dental, and vision insurance after 30 days of employment
•    Company-paid life and long-term disability insurance
•    Competitive starting salary
•    PTO in your first year
•    401(K) Retirement Plan with company match
•    Paid holidays
•    Birthday Bonus
•    Business casual work environment

Direct Applicants Only -No Third Parties Recruiters-

Fire Fighter Sales and Service Co. is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, marital status, family responsibilities, pregnancy, genetic information, veteran, or military status.