Executive Assistant (with Data Analytics Responsibilities)

Position Overview: The Executive Assistant (EA) provides high-level administrative support to the leadership team at FireSprint, playing a critical role in enabling data-driven decision making by collecting, organizing, analyzing, and translating company data into clear insights for leadership. This role bridges day-to-day execution with strategic thinking, ensuring leaders have the information, context, and analysis needed to make informed operational and financial decisions.

Key Responsibilities:

• Data Analysis & Decision Support:
• Present a quarterly scorecard review to the Executive team with data driven recommendations for adding, removing and updating key metrics to keep the scorecard relevant and meaningful.
• Collect, clean, and maintain datasets related to sales, reseller activity, costs, operations, and other key business metrics.
• Create spreadsheets, dashboards, and presentations that clearly visualize trends, variances, risks, and opportunities.
• Conduct issue-driven analysis to support leadership decisions (e.g., margin pressure, capacity planning, reseller performance, cost controls).
• Track and analyze data relationships over time, identifying patterns, anomalies, and actionable insights.
• Support leadership by proactively surfacing insights—not just reporting numbers—so decisions are grounded in evidence rather than intuition alone.
• Partner with leadership to define key metrics and ensure data accuracy, consistency, and usability across reports.
• Project Coordination:
• Assist with planning and tracking project milestones and deadlines using data to measure progress and impact.
• Coordinate cross-departmental communication to ensure projects stay on schedule and aligned with performance targets.
• Provide regular status updates and reports to the leadership team, including quantitative progress indicators.
• Miscellaneous Duties:
• Draft and edit emails, correspondence, and presentations on behalf of the leadership team, incorporating data and analysis where appropriate.
• Compile expense reports, manage budgets for travel/events, and track office-related expenditures with an eye toward trends and cost optimization.
• Perform other administrative and analytical tasks as assigned to support the leadership team.
• Administrative & Executive Support:
• Manage executive calendars and coordinate internal and external meetings, ensuring priorities align with business goals.
• Organize and prepare materials for conferences, presentations, and leadership meetings, including data-backed summaries and dashboards where applicable.
• Oversee travel arrangements, including booking flights, accommodations, and creating detailed itineraries.

Key Skills and Qualifications:

• Technical Skills:
• Proficiency in office management software (e.g., Google Workspace, Microsoft Office).
• Strong working knowledge of Microsoft Excel and Google Sheets, including formulas, pivot tables, and data organization.
• Familiarity with Power BI, Odoo Analytics, or similar reporting/ERP tools is a plus.
• Ability to translate raw data into clear charts, graphs, and executive-level summaries.
• Strong organizational, documentation, and data hygiene practices.
• Understanding of EOS principles and meeting structures (preferred).
• Soft Skills:
• Excellent verbal and written communication skills, especially the ability to explain data insights clearly to non-technical audiences.
• High level of professionalism and discretion when handling confidential information.
• Strong critical-thinking skills and curiosity; asks “why” behind the numbers.
• Ability to prioritize, multitask, and adapt in a fast-paced, evolving environment.
• Preferred Experience:
• Bachelor’s degree in Business Administration, Data Science, Statistics, Computer Science, Mathematics, Information Systems, Engineering, or a related field (preferred).
• 2 years of experience supporting C-level executives or senior management.
• Experience with business analysis, reporting, compliance, or operational analytics is a plus.

Performance Metrics:

• Accuracy and timeliness in scheduling, meeting coordination, and administrative support.
• Quality, clarity, and reliability of data reports, charts, and dashboards.
• Ability to deliver concise, actionable, issue-driven analysis that informs leadership decisions.
• Proactive identification of trends, risks, or opportunities through data.
• Engagement and participation in culture-building initiatives.

Core Values Alignment: The Executive Assistant must embody and champion FireSprint’s core values:

• Improve Relentlessly
• Learn It & Teach It
• Own Your Growth
• Empower Each Other
• Show Up & Execute

Reports To: CFO

About FireSprint: FireSprint is a trade-only printer dedicated to empowering growth for its clients and team members. With a focus on quality, innovation, and exceptional service, FireSprint is a trusted partner in the graphics communication and promotional products industries.

This job description is intended to provide a general overview of the responsibilities and requirements for the Executive Assistant (with Data Analytics Responsibilities) role. It is not an exhaustive list of all duties, responsibilities, or qualifications required for the position.

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $60,000 - $65,000