Accounting Specialist

Organization Description

First Capital Federal Credit Union is a full-service financial institution serving the needs of members throughout York County, Pennsylvania,  and the United States. Membership in the Credit Union is open to all employees and their families of companies within our Field of Membership.

Our mission statement is the financial wellbeing of members and dedication to our community come FIRST.

 General Summary

The Accounting Specialists performs support services to the Accounting Department to include data input, filing, scanning, reconciling, monitoring, and the disbursement of accounts payable.  Provides courteous and professional employee, member, and vendor support.  Cross trains within the department and provides primary back up support, fostering teamwork and quality service.

The Accounting Specialist must carry out the essential duties of this position in a manner that consistently demonstrates our mission, vision, and core values of the organization in a positive manner.

Tasks, Duties & Functions

• Assign general ledger numbers to expenses and distribute invoices for approval signature
• Acquire a W-9 from new vendors, complete form for approval, and set up in the AP system
• Enter vendor invoices into AP system regardless of the payment method
• Prepare and distribute Performance report weekly
• Report daily to IRS EFT withholding payment due
• Process Fed returns and store for easy retrieval for research
• Reconcile overdraft privilege charge offs and recoveries on a daily/monthly basis
• Post daily and periodic entries to the general ledger for reconcilements
• Review and reconcile the general ledger for completeness and accuracy daily
• Provide utility expenses to property management company for usage metrics and pricing
• Review and reconcile the ATM cardholder settlement daily
• Reconcile mobile, ATM, and branch checks to the corporate account daily deposit
• Process expense reimbursements for employees as needed
• Maintain sales inventory monthly and manage inventory item records for each sales item
• Timely process stop payments on corporate drafts and money orders reported lost or stolen and log or redeposit to member account
• Provide back up support for scanning and indexing of AP invoices, processing ACH, Bill payer, Share Drafts, PPDs, and money orders
• Annually file form 945 to the IRS to report daily IRS withholding by the required deadline
• Administer Escheat accounts and uncashed corporate draft and money orders in accordance with the Pennsylvania State Unclaimed Property law
• Review investment portfolio semi-annually to ensure investments meet policy requirements
• Verify monetary transactions such as cash advance slips and coin machine
• Prepare and retain Sales Tax Exemption certificates as required and/or requested

Note: This list of essential functions is not exhaustive. It may be supplemented as necessary.

Knowledge & Skills

• Requires completion of high school diploma or equivalent.
• A minimum of three years’ experience in an accounting, bookkeeping, or related position is required.
• Associate Degree in Accounting, Finance, or Business from an accredited post-secondary institution is preferred.
• Equivalent combination of experience and education will be considered.
• Knowledge of accounting principles, attention to detail, and accuracy are required.
• Must have strong computer skills including knowledge of Microsoft Office and Outlook.
• Knowledge of accounting software is a plus.
• Strong verbal and written communication skills along with well-developed interpersonal and customer service skills is essential.
• Intermediate mathematical skills required (general calculations, decimals, percentages, fractions).
• Must be bondable.