What are the responsibilities and job description for the Admin Assistant/Bookkeeper position at Firwood Design Group LLC?
https://www.firwooddesign.com
Firwood Design Group is a civil/environmental engineering firm serving the Pacific NW since 2004. Our company provides critical infrastructure in support of our communities by providing reliable engineering solutions. We are currently looking for a Part Time Administrative Assistant to join our Troutdale, OR office. Firwood Design Group is a team driven positive work environment that promotes integrity and excellence in our work.
Who you are:
Good Communication: excellent written and verbal communication skills and possess the ability to provide exceptional customer service
Organized: You pay attention to detail and can help coordinate and track items such as meeting minutes, schedules, office supplies, time sheets, etc. Ability to Multi-Task.
Computer Skills: You have excellent solid understanding of Excel, Word and the Microsoft Suite. Quick books is a plus.
Relationship-focused: You have strong interpersonal and communication skills, collaborative approach and interest in supporting our Senior Project Managers, Project Engineers and Project Team members.
Hard Working and Self Motivated: You care deeply about delivering quality work for your team. You are self-motivated and perform work without a large amount of supervision.
Curious: You strive to learn and are not afraid to ask questions.
Integrity – You do the right thing, even when no one’s watching.
What we offer:
Fun, Friendly and Dedicated Professional Team
Competitive compensation and generous benefits: We offer an industry competitive package with details shared and discussed in the early stages of candidate conversations.
What you’ll do:
· Preparing monthly customer invoices and statements
· Enter, review, approve time sheets in QB Online.
· Maintaining invoices, contracts and insurance certificates for multiple projects
· Maintain inventory of office supplies and ensure adequate stock is maintained.
· Track and process monthly office billing expenses
· Process employee payroll and maintain personnel records
· Process Mail
· Reach out to customers with overdue balances regarding payment
· Update annual company filing records, archive older files and organize filing system.
· Process credit card charges
· Set up new project files.
What you bring:
- High School Diploma.
- Minimum of 3 years’ experience providing administrative support in professional/technical services environment.
- Organized and detail oriented disposition.
- Strong organizational and communication (written/oral/visual) skills.
Why work at Firwood Design Group?
When you work at FDG, our firm thrives on quality and variety. We believe our best work happens in a culture of collaboration and inclusion. We believe in work life balance and support our staff in flexible work schedules.
We’re also committed to enriching the communities around us with smart, creative and reliable solutions. We know our employees make an investment in us, so we’re committed to making an investment in them. Seasoned experts and young professionals work together to encourage personal growth and skill development at all experience levels. FDG is expanding — and we’re dedicated to developing an internal infrastructure with the strength and talent to support that growth.