What are the responsibilities and job description for the Project Operations Coordinator position at Flexware Innovation?
What Flexware Does
Flexware Innovation is a leading technology integrator that helps forward thinkers in manufacturing and related industries build comprehensive and long-lasting solutions with ease.
Founded in 1996 and based in Indiana, our teams of talented engineers leverage technology to solve real business problems with teams of engineers focused on industrial controls, manufacturing systems integration, software development, business intelligence, and Internet of Things (IoT) devices. Our passion is helping our customers build solutions that stand the test of time by creating solid architecture and helping customers avoid costly design mistakes.
But we’re not just invested in technology – we’re also invested in people. Our internal promise to our Flexdogs is to have a positive and lasting impact on our families by providing a healthy and engaging work environment. Our environment is fun, family-friendly, energetic, and was nominated for TechPoint’s Mira Award for “Company Culture of the Year” in 2017, four Powderkeg awards in 2019, and 5 Powderkeg awards in 2022.
What You Will Do
Flexware is looking for Project Operations Coordinator to join our growing Central Team.
This position will:
What You Might Have Done Before
Flexdogs are a rare breed . They come from varied backgrounds, but typically have some of the following traits:
Flexware Innovation is a leading technology integrator that helps forward thinkers in manufacturing and related industries build comprehensive and long-lasting solutions with ease.
Founded in 1996 and based in Indiana, our teams of talented engineers leverage technology to solve real business problems with teams of engineers focused on industrial controls, manufacturing systems integration, software development, business intelligence, and Internet of Things (IoT) devices. Our passion is helping our customers build solutions that stand the test of time by creating solid architecture and helping customers avoid costly design mistakes.
But we’re not just invested in technology – we’re also invested in people. Our internal promise to our Flexdogs is to have a positive and lasting impact on our families by providing a healthy and engaging work environment. Our environment is fun, family-friendly, energetic, and was nominated for TechPoint’s Mira Award for “Company Culture of the Year” in 2017, four Powderkeg awards in 2019, and 5 Powderkeg awards in 2022.
What You Will Do
Flexware is looking for Project Operations Coordinator to join our growing Central Team.
This position will:
- Input and complete the setup of quoted opportunities in PSA tool
- Process Purchase Orders in PSA tool and communicate to the Business Development and Project Manager
- Escalate issues/trends that are observed in the setting up of engagement (i.e. missing estimate worksheets, unclear proposals, etc)
- Work with current PSA Administrators to design and implement new features within PSA tool to improve processes and test out new features and functionalities as necessary
- Assist with customer invoicing, customer portal management, and other customer requests
- Work cross-functionally with the Business Development and Delivery Teams
- Assist in other areas related to project delivery, POs, invoicing, etc and assisting delivery teams as needed
- Perform other tasks and duties as necessary as Flexware is looking for individuals that are problem solvers.
What You Might Have Done Before
Flexdogs are a rare breed . They come from varied backgrounds, but typically have some of the following traits:
- 2 years experience working with other PSA tools such as Kantata, ConnectWise, Scoro, Financialforce, OpenAir, etc; Kantata SX and Salesforce is highly preferred
- Strong analytical and critical thinking skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with high attention to detail
- Ability to translate information and enter data into one or more systems with high attention to detail
- Provided support for cross-functional teams by ensuring data and entry is correct in multiple systems
- Ability to manage multiple projects simultaneously while under pressure
- Exceptional verbal and communication skills and proficient with Microsoft Suite of tools
- Experience with processing POs, invoicing, and entering information into QuickBooks or other related financial tool