What are the responsibilities and job description for the Assistant Director for Administration and Fiscal Management position at Florida Atlantic University?
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Position Summary:
Florida Atlantic University is seeking an Assistant Director for Administration and Fiscal Management - Boca Raton, FL.
Summary of Responsibilities:
Administration
Report to the Department Chair and function as the Department Administrative Manager.
Organize and coordinate office administration procedures; supervise office staff and student workers.
Assist the Department Chair with tasks related to assignments and activity reports, ensuring accurate data management and timely submissions.
Manage the hiring process for students, OPS, postdocs, and adjuncts, from job posting to onboarding, including preparing offer letters and requesting background checks.
Respond to HR-related inquiries from faculty, OPS, and staff (time entry, payroll, W-9 questions).
Assist faculty with promotion & tenure processes.
Provide support as needed for research and administrative services, including processing GRA/GTA tuition exemptions and leading GRA orientation each semester.
Act as timekeeping administrator for all department employees.
Serve as a backup for the Coordinator for Research and Administrative Services whenever needed.
Initiate communication with vendors, evaluate their qualifications to supply goods and services, and negotiate terms of purchase orders.
Supervise office staff and student workers.
Respond to reports or data requests from the chair for the dean or external questionnaires.
Fiscal Management
Manage budgeting, forecasting, fiscal tracking, and reconciliation of monthly Department ledgers for all accounts (GTAID, Auxiliary, Foundation, Tech Fee, Carry Forward).
Prepare and approve financial transactions, including department travel, supplier invoices, P-card purchases, expense reports, and budget amendments.
Process expenditures on auxiliary, grant, foundation accounts, tech fees, overhead, scholarships, lab fees, carry forward, and other accounts.
Oversee faculty summer appointments, both instructional and grant funded.
Provide the Department Chair with a financial report of all department accounts at the beginning of each month.
Assist with financial management for department events and renovations.
Submit reimbursements via FAU foundation/expense reports for faculty and students.
The College of Engineering and Computer Science at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.
FAU Benefits and Perks:
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php
Sick Leave Pool Program
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
Master's degree from an accredited institution in an appropriate area of specialization and two (2) years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four (4) years of appropriate experience required.Salary:
$58,000 - $62,000 per year.College or Department:
COECS: Civil, Environmental & Geomatics EngineeringLocation:
Boca RatonWork Days and Hours:
Monday - Friday, 8 a.m. - 5 p.m.This position eligible for flex scheduling under the discretion of the supervisor.
Application Deadline:
2024-09-18Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.
Salary : $58,000 - $62,000