Program Billing Specialist

The mission of the Florida Sheriffs Youth Ranches is to prevent delinquency and develop lawful, resilient and productive citizens. Make a difference in the lives of at-risk youth! Join our team today!

SUMMARY

The Program Billing Specialist coordinates timely billing and collection of Residential Family Support, Department of Children and Families and CBC contracts, as well as Social Security Benefits for the youth in care, as well as Medicaid services to our youth in care and ensures reconciliation of accounts receivable ledgers for these services.  The person that occupies this position is responsible for the timely entry of the Sheriffs Ranches Enterprises Thrift Store and Vehicle sales and deposits. The Program Billing Specialist is directly responsible to the Director of Accounting Services. This position is eligible for overtime pay.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are given as examples of the various types of work performed in this position.  Other duties and responsibilities may be assigned.

1. Processes monthly billing for all clients who are in the custody of the Department of Children and Families, receive SS benefits, or rely on family generated support, Prints a monthly aging report by program service area and reconciles the accounts receivable sub-ledgers balances on a monthly basis to the general ledger.
2. Prepares a monthly aging report on uncollected charges for all program service areas.  Performs follow up procedures including appropriate phone calls and letters as deemed necessary. Runs reports on billing, receipts, and income related to client billing as needed.
3. Prepares a monthly aging report on uncollected charges for all program service areas. Performs follow up procedures including appropriate phone calls and letters as deemed necessary. Runs reports on billing, receipts, and income related to client billing as needed.
4. Notifies responsible staff of billing problems.
5. Works closely with the Quality Improvement Director to ensure that billings are appropriate to services provided and in keeping with laws and regulations.
6. Keeps all current contracts on file with any associated addendums.
7. Keeps current on all software changes and updates that impact any type of state contracts.
8. Develops and keeps a current written procedural manual for position.
9. Enters daily Thrift Store and Vehicle sales for the Sheriffs Ranches Enterprises as well as credit card fees and other pertinent daily adjustments to the accounts receivable.
10. Enters all accounts receivable bank deposits to the Sheriffs Ranches Enterprises bank accounts.
11. Runs Medicaid billing for services provided to our youth, and enters payments received from funding sources in Echo and total charges and payments in Financial Edge. Reconciles Echo aging report with FE accounts receivable aging monthly.
12. Cross trains and serves as backup for accounts payable duties as needed.
13. Enters camping billing with the CSAA form, creates new clients as necessary and mails invoices. Enters deposits as payments come. 
14. Enters Boys Ranch Cooke School scholarship monthly charges and payments received from State designated payers into Financial Edge. Processes adjustments and credits as necessary to match allotted amounts by funding sources. Reconciles monthly with the general ledger.

EDUCATION AND EXPERIENCE REQUIREMENTS

 The person filling this position must have a high school diploma or GED.  A minimum of three years   experience in bookkeeping or accounting position is required. Vocational training or college work in a   related field may be substituted for the required experience.  A high level of PC and software   knowledge is required.

Job Type: Full-Time

Pay: $13.75 per hour

BENEFITS:

• 401(k) Plan with up to 4% company match
• Annual Leave and Sick Leave
• 11 Holidays
• Company Paid Long Term Disability
• Company Paid Life Insurance
• Medical, Dental, and Vision Insurance
• Employee assistance program
• Health Savings Account, Supplemental Life Insurance, Short Term Disability and Aflac products available

We have a very extensive and strict background screening process. We are an equal opportunity employer and a drug free workplace.