Vendor Contract Management Associate

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If you are interested and qualified for this role, we invite you to apply.

Overall responsibility for supporting the day to day operation of the Vendor Management System and document repository including strict adherence to the Vendor Management (VM) Policy and Program. This includes but is not limited to maintaining the Contract Management database in the RSA Archer system. Maintenance includes entering the contracts and the required contract information into the system allowing for the proper system notifications to go out on contracts and Master Service Agreements expiring and renewing. Further, the Associate will back up the Vendor Management Specialist by being cross trained to handle the responsibilities of the Specialist. The Associate will work with the Director and VM Specialist to ensure that all daily, weekly and monthly VM requirements are being met including creating and updating new vendor profiles and following up on all outstanding vendor items including due diligence items, etc. As required, the Associate will assist the VM Specialist in collating all materials and requested data for any banking regulatory body, the FFB SOX compliance team and the FFB internal audit group. The Associate will also work closely with the Risk and Credit Departments to ensure adherence to the risk-established due diligence review. In addition, the Associate will assist the Sourcing Director in the management and maintenance of the Vendor Contracts.

Essential Functions/Responsibilities

• Maintain the Contract Management system in RSA Archer by entering in all contracts and related information.
• Monitor weekly contract renewals, contract termination notice requirements and sourcing notifications.
• Assist the VM Specialist as required in directing business owners regarding the maintenance of the required vendor due diligence ensuring that all documents and related materials are processed and included in the VM system. Further the Associate shall back up the Vendor Management Specialist in maintaining the Vendor Management system and all its functions when required.
• Maintain SLA system within RSA Archer. Maintain and review quarterly SLA review reports for all qualified Vendors. Provide reporting to the Vendor Management Committee.
• Assist VM Specialist in monthly AP reviews noting items that have bypassed Vendor Management.
• Maintain Business Owner adherence to the Vendor Management Policy and Program.
• Assist the VM Specialist in collating all materials required for internal and external audit engagements.
• Support the Sourcing Director as required in managing vendor contracts.
• Assist the Sourcing Director and Community Development with our Vendor Diversity Policy

Minimum Knowledge, Skills, and Abilities Needed to Perform Essential Functions of the Job

• 2-4 years of experience in vendor management /contract administration
• Experience in reviewing and understanding contractual agreements
• Knowledge and experience in working with vendor sourcing and risk compliance with an understanding of the regulatory guidance governing Vendor Management for Financial Institutions
• Experience in working with Vendor Management Policies and Procedures
• Proven Time Management skills
• Proficient in Microsoft Office Suite software products (Access, Excel, Word, PowerPoint, Visio, and SharePoint)
• Excellent organizational and planning skills
• Good communication skills with above average written communication skills

Preferred Knowledge and Skills

• Preferred working knowledge of the RSA Archer Vendor Management System.
• Preferred experience in negotiating small agreements
• Bachelor’s degree from an accredited, four year college or university with an emphasis in business, finance or equivalent, or equivalent experience

Level of Complexity and Scope

Degree of Independence and Decision-Making

• Follows established guidelines
• Applies guidelines with proficiency

Required Supervisory Responsibilities

• n/a

Physical Requirements

• Remains stationary (sits or stands) for majority of the da
• Operates a computer for majority of the day

Compliance Statement

• The associate is responsible for meeting all compliance requirements imposed on First Financial Bank by State and Federal law and regulation, as well as all related First Financial Bank policies and procedures. This includes all Bank Secrecy Act, Anti-Money Laundering, OFAC and Suspicious Activity reporting requirements, as well as all other lending and deposit compliance requirements.

Development and Training

It is our policy to not discriminate against any individual in violation of federal, state, and local laws as it relates to age, race, color, religion, national origin, sex, marital status, pregnancy, gender identity, disability, sexual orientation, genetic information, veteran/military service, or any other characteristic protected by law.

We are an E-Verify Employer.