What are the responsibilities and job description for the Executive Assistant position at FMC Services, LLC?
Job Details
Description
FMC Health is seeking an outstanding Executive Assistant who will play a critical role in ensuring the smooth and efficient operation of our executive office. This individual will be responsible for a wide range of administrative and project-based tasks, requiring exceptional organizational skills, attention to detail, and the ability to handle confidential information with the utmost discretion. The ideal candidate will be a highly motivated self-starter who thrives in a fast-paced environment and possesses excellent interpersonal and communication skills.
Responsibilities
- Calendar Management: Proactively manage and maintain complex executive calendars, including scheduling and coordinating meetings, appointments, and conferences.
- Meeting Coordination: Prepare comprehensive meeting materials, including agendas, presentations, and reports. Arrange meeting logistics, including room setup and technology requirements.
- Confidentiality: Handle highly sensitive and confidential information with discretion, maintaining strict privacy standards.
- Project Support: Provide dedicated administrative support for various projects, assisting with research, data compilation, and deadline management.
- Office Management: Oversee general office administrative duties, including ordering and managing office supplies, maintaining organized filing systems, and assisting with other administrative tasks as needed.
- Travel Arrangements: Coordinate and book all aspects of executive travel, including flights, hotel accommodations, ground transportation, and detailed itineraries.
- Communication: Manage incoming and outgoing communications, including professional email correspondence, phone calls, and the meticulous organization of written documents.
- Liaison: Serve as a primary point of contact and liaison for internal departments and external partners, fostering effective communication and collaboration.
Skills
- Exceptional Communication Skills: Verbal, written, and interpersonal communication skills with the ability to articulate information clearly and professionally.
- Outstanding Organization: Highly organized with a strong ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
- Time Management: Proven ability to manage time effectively, optimize schedules, and maintain productivity in a dynamic environment.
- Technology Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable learning new software and communication platforms.
- Problem-Solving: Strong analytical and problem-solving skills with a proactive approach to identifying and resolving issues.
- Adaptability: Ability to adapt quickly to changing priorities and new challenges, maintaining a positive and flexible attitude.
- Discretion: Unwavering commitment to maintaining confidentiality and handling sensitive information with the highest level of integrity.
- Attention to Detail: Meticulous attention to detail, ensuring accuracy and precision in all tasks.
- Interpersonal Skills: Excellent interpersonal skills with the ability to build rapport and work effectively with diverse personalities.
Qualifications
Qualifications
- Previous experience as an Executive Assistant supporting senior-level executives, preferably within the healthcare or medical management industry.
- Demonstrated ability to manage complex calendars and coordinate travel.
- Proven experience handling confidential information with discretion.
- Strong proficiency in office management and administrative procedures.
FMC Health is a locally-owned, healthcare management organization servicing Amarillo, Canyon, and the Texas panhandle. We provide patients with a complete continuum of care, from pediatrics, urgent, and primary care, to long-term, palliative, and hospice care, and everything in between. Seamless integration between services means patients' needs are always prioritized.
FMC Health offers competitive compensation and benefits packages and a positive work-life balance for our employees. If you are a dedicated and compassionate professional, we encourage you to apply for this exciting opportunity.
