ERSEA Specialist

SUMMARY

Processes pre-enrollment applications, including eligibility determination, for the Early Head Start program. The ERSEA Specialist compiles and runs reports, surveys, and other program documentation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supports and promotes the mission of the Agency: Foothill Family empowers children and families to achieve success in relationships, school, and work through community-based services that advance growth and development.
• Processes pre-enrollment paperwork with new or walk-in clients; processes referrals, verifies program eligibility, collaborates with referral sources and child care subsidy programs.
• Links waitlisted applicants with appropriate child care subsidy agencies and support families to acquire child care subsidies before enrollment.
• Conducts phone and in-person interviews with clients to determine program eligibility, including but not limited to, parent enrollment orientations at all EHS and Partnership sites
• Secures information such as medical, psychological, and social factors contributing to client's situation to determine selection criteria points using program guidelines.
• Provide educational materials on health requirements including immunization schedule to applicants and provide resources and linkage for children to be up to date on the health requirements before enrollment.
• Provides clients with community resources based on client needs disclosed in the interview process.
• Uses judgment to determine when to consult with supervisor and/or Content Area Experts (e.g, Mental Health) about any clients who may have high needs.
• Follows up with waitlisted applicants to update status, especially concerning subsidies.
• Provides support and information to child care partners throughout the contractual relationship including but not limited to enrollment, teacher-child ratio, and subsidy related information.
• Works as a team and engages in on-going and consistent communication with other staff.
• Assists with collecting and monitoring Community Care Partnership (CCP) daily attendance. Maintains pending call lists, waitlists and other reports as needed.
• Enters and updates client data into the program database.
• Compiles and runs reports, surveys, and other program documentation.
• Participates in Community Outreach events and program recruitment.
• Displays sensitivity to the service population's cultural and socioeconomic characteristics.
• Assists in translating for clients receiving services as needed.
• Types memos, letters, and other program correspondence.
• Translates written material in to appropriate languages for our clients.
• Effectively represents the Agency in interactions with partners, parents and other clientele.
• Performs work in a safe manner at all times and ensures that other individuals do not put themselves or others at risk.

SECONDARY DUTIES

Provides facilities support as needed (e.g., front desk coverage, meeting/training set up, answering and transferring calls, checking-in clients, greeting visitors).

POSITION REQUIREMENTS

• High school diploma or general education degree (GED); with some college preferred.
• Expertise in business, administrative practices.
• Computer literate; word processing, spreadsheets and data entry
• Bilingual in Mandarin and/or Spanish preferred.
• Detail oriented; high level of accuracy.
• Good oral and written communication skills
• Excellent people skills; ability to work cross culturally.
• Organized; ability to manage several tasks simultaneously.
• Flexible and enthusiastic; demonstrates initiative.

• Valid CA Driver's License and maintains insurability on the Agency's auto liability policy (including a minimum of 2 years driving experience) and maintains the California state required auto insurance liability limits.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.