Executive Assistant to the CEO

Job Title: Executive Assistant
Company: Forever Beaumore Cosmetics – A Vietnamese-American Beauty Brand
Location: San Jose, CA
Job Type: Full-Time
Language Requirement: Must be fluent in Vietnamese and English

About Us:

Forever Beaumore is a Vietnamese-American beauty and wellness brand founded in 2007 and led by a mother-daughter team passionate about creating high-quality products that reflect the traditions and values of our community. We blend modern innovation with time-honored ingredients to deliver skincare and supplements that truly make a difference in our customers’ lives.

As a woman-led, community-focused brand, we care deeply about the people we serve and the people we work with. We’re a small, collaborative team that values kindness, accountability, and flexibility. Every team member plays an important role and wears many hats, and we operate with transparency, trust, and a shared commitment to growth.

If you’re someone who thrives in a dynamic, people-centered environment and wants to be part of a brand rooted in culture and care, we’d love to hear from you.

About the Role:

We’re looking for a reliable, bilingual Executive Assistant to support our Vietnamese-speaking CEO in both business and personal responsibilities. This role will also provide occasional support to the COO and President, and assist with retail operations and marketing tasks. The right candidate will be proactive, organized, and ready to jump in wherever needed–from scheduling meetings and running errands to helping customers and setting up livestreams.

Key Responsibilities:

Executive & Personal Support

• Provide administrative and personal support to the CEO
• Support the COO and President with administrative tasks as needed
• Manage calendars, schedule meetings, and coordinate travel
• Respond to texts, emails, and calls on behalf of the CEO
• Accompany the CEO to meetings, events, and occasional travel
• Assist with personal errands such as picking up/dropping off children and feeding pets
• General household and lifestyle support
• Coordinate with internal managers to help secure timely responses or approvals from the CEO

Retail & Marketing Support

• Greet and assist walk-in customers at our San Jose retail store
• Recommend products, answer customer questions, and complete sales
• Keep the retail space clean, stocked, and welcoming
• Assist with livestream setup and basic marketing content tasks
• Help organize and support brand events and promotions

Administrative Duties

• Prepare reports, organize documents, and maintain internal systems
• Track tasks and ensure follow-through across departments
• Coordinate with the broader team to support daily business operations

Qualifications:

• Fluent in Vietnamese and English (spoken and written)
• Legally authorized to work in the United States
• High school diploma or equivalent required; college degree preferred
• Prior experience as an assistant or customer service rep a plus
• Organized, detail-oriented, and able to handle sensitive information discreetly
• Friendly, flexible, and proactive team player who isn’t afraid to jump in and help wherever needed
• Tech-savvy: comfortable with texting, email, scheduling tools, and social media platforms
• Must have access to a cell phone and reliable internet connection
• Valid driver’s license and reliable transportation

Work Environment & Expectations:

• Hybrid role including home support, in-store retail work, errands, and event attendance
• Flexible schedule preferred — occasional weekends or evenings may be required
• Must be able to lift up to 25 lbs

Compensation & Benefits:

• Hourly pay: $27–$32/hour, depending on experience
• Product discounts and staff perks
• Medical, Dental, and Vision insurance (beginning January 2026)
• 401k
• Mileage reimbursement
• Opportunity to grow within a woman-led, community-centered company

Job Type: Full-time

Pay: $27.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Preferred)

Language:

• Vietnamese (Required)
• English (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• San Jose, CA 95112 (Required)

Work Location: Hybrid remote in San Jose, CA 95112

Salary : $27 - $32