ADMINISTRATIVE ASSISTANT (FINANCE)

CLOSING DATE: 12/23/22 @4:00pm (MST)

Salary Range: $15.45 - $18.24/Hour

**APPLICANT MUST HAVE A VALID, UNRESTRICTED INSURABLE DRIVER’S LICENSE**

** RESUME AND REFERENCES ARE REQUIRED**

ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBILITIES:

• Performs diversified duties of an Administrative Assistant. Interacts with variety of individuals inside and outside of the organization.
• Reviews, prioritizes and distributes incoming regular and electronic mail to the appropriate individual.
• Maintains follow-up system on action mail.
• Composes correspondence of moderate complexity without review and makes responses regarding receipt of letters, etc. Types letters, memos, policies, procedures and/or reports, often of a confidential nature.
• Maintains staff calendars; schedules meetings; prepares and sequences agendas.
• Coordinates travel arrangements and itinerary preparation for travel.
• Answers phones, takes messages, and/or redirects calls to appropriate personnel or department.
• Greets visitors, responds to a wide range of inquiries of moderate complexity and sometimes sensitive in nature.
• Prepares reports by gathering and compiling summarizing information.
• Assists division staff in the procedural aspects of expediting the work of the office, including distribution of the workload to take care of fluctuating workloads.
• Establishes and maintains all files for the Finance Division, in accordance with established record management policies. Files include minutes; policy and procedure manuals; correspondence and many other files dealing with particular personnel and financial issues.
• Prepares, establishes and maintains a tracking system on commitment records and the budget allotted for equipment purchases, travel expenditures, training expenditures, and supply purchases. Checks the accuracy, updates records, and checks status of funds to assure funds are available to cover transactions.
• Maintains confidentiality of all Finance Division information and records; i.e. sensitive patient information, financial information, Personal Health Information (PHI), patient referrals, and Personnel/Payroll information.
• Researches and prepares presentations and compile reports using Microsoft Office programs, such as Excel, Word, and Power Point.
• Arranges and informs of departmental meetings including location, time and staff to immediate supervisor and departmental managers. Assembles background material for agenda items and informs participants of topic to be discussed. Attends and records minutes of the Finance Division meetings, and other meetings as requested.
• Orders supplies, services and equipment by preparing and maintaining requisitions for the Finance Division. Maintain a tracking system to ensure that all supplies, services or equipment ordered have been received, and do follow up on these orders; inventories all received goods, supplies, services and equipment to obtain an accurate count.
• Assumes fiduciary responsibility for the Purchase Card (P-Card) management and reconciling transactions monthly by adhering to the purchase card policy.
• Works a scheduled rotation throughout the departments of the Finance Division.
• Performs other duties as assigned.

MANDATORY MINIMUM QUALIFICATIONS:

Experience:

Two (2) years of direct work experience.

Education:

Associate degree in Business Administration or related field.

**Please email degree, transcripts, license and certifications to Trent.Begay@fdihb.org

NAVAJO/INDIAN PREFERENCE:

FDIHB and its facilities are located within the Navajo Nation and, in accordance with Navajo Nation law, has implemented a Navajo/Indian Preference in Employment Policy. Pursuant to this Policy, applicants who meet the minimum qualifications for this position and who are enrolled members of the Navajo Nation will be given primary preference in hiring and employment for this position and members of other federally-recognized Indian tribes will be given secondary preference. Other candidates will be considered only after all candidates entitled to primary or secondary preference have been fully considered.

Experience

• 2 year(s): Two (2) years of direct work experience.

Education

• Associate Degree or better in Business Administration or related field