Administrative/Marketing Assistant

ADMINISTRATIVE ASSISTANT POSITION DESCRIPTION

Job Title: Administrative Assistant

Classification: Part-time - Non-Exempt

Schedule: 10 hours/week - Hours are flexible and some evening and weekend times may be necessary

Job Location: 8100 School Road
Eden Prairie, MN 55344
(Remote Optional)

Reports to: Executive Director

Summary:

The Administrative Assistant provides overall support for office operations, program communications, database and website management, and support of other projects that are essential to the FEPS operations.

Primary Responsibilities:

- Provides overall administrative support to the Executive Director, Board of Directors, and Committees
- Updates the donor and volunteer databases as needed to maintain accuracy of information
- Prepares timely entry of all donations in the donor database and prepares acknowledgment correspondence
- Keeps all organizational documents current electronically and filed - Assists in maintaining and updating the organization website
- Supports management of the photo library and archives
- Assists with general communication via social media including Facebook, Twitter, and Instagram
- Works with Treasurer to ensure accuracy of donor information in financial systems and reports
- Works with Marketing and Communications Committee Chair to update marketing collateral, including annual Impact Report, and maintaining logo and image consistency
- Works with Executive Director to ensure success of all programs including Annual Appeal, Annual Gala, Annual Online Silent Auction, Student Scholarship Program, Teacher and Community
- Grants, Legacy Awards, and any other special program or project.

Experience and Qualifications Required:

- Excellent communication, collaboration, and problem solving skills skills - Fluency in CRM software databases and donor platforms (Constant Contact, Salesforce Panorama, Bidding for Good, Benevity, etc.)
- Proficiency in Google Docs and Microsoft Office Suite including Excel - Understand and manage social media platforms (Facebook, Twitter, and Instagram) - Understand and manage update s to website (Word Press).
- Experience with Zoom and/or Google Meets
- Experience working in a non-profit environment

The successful candidate will hold the following attributes:

- Self-motivated
- Highly organized
- Excellent time-management skills
- Attention to detail
- Ability to meet deadlines
- Ability to work cooperatively with all stakeholders (Board of Directors, Executive Director, Committee Volunteers, and Eden Prairie School District Staff and Students) - Desire to improve the well-being of the Eden Prairie School District stakeholders: Students, Staff, and Teachers

About The Foundation for Eden Prairie Schools (FEPS):

The Foundation for Eden Prairie Schools (FEPS) is a 501(C)(3) non-profit organization with an active volunteer Board of Directors. Our mission is to support and enhance the legacy of excellence in Eden Prairie Public Schools. Our primary goals are to:

- Provide financial support for programs enhancing student learning opportunities.

- Work with Eden Prairie Schools to invest in students, staff and programs where the identified specific needs are not being met through other channels.

- Recognize and honor outstanding students, alumni, volunteers, teachers and staff, and those that have a significant impact on students’ education.

- Administer major gifts and scholarships pursuant to donor guidelines.

ADDITIONAL INFORMATION:

Additional information about FEPS can be found at the FEPS’ website, www.FoundationforEPschools.org

Job Type: Part-time

Pay: $14.00 - $15.00 per hour

Schedule:

• Day shift

Ability to commute/relocate:

• Eden Prairie, MN 55344: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 2 years (Preferred)

Work Location: In person

Salary : $14 - $15