What are the responsibilities and job description for the Accounts Receivable Specialist position at Fox World Travel, Inc.?
A day in the life of the Accounts Receivable Specialist may include:
Creating and sending customer invoices.
Allocating customer and provider payments, by branch, if applicable.
Assisting in resolving customer inquiries regarding invoicing and payment process.
Processing monthly Account Management Program (AMP) invoices.
Downloading and importing commission files and tracking unreconciled to bookings.
Applying and tracking non-import commission payments.
Creating and reviewing A/R aging reports and managing collection efforts.
Preparing fiscal month end tasks and workpapers.
Completing and maintaining all required paperwork, records, documents, etc.
Acting as back-up, as needed, for Accounting Assistants editing and reconciling invoices.
Maintaining and editing the electronic rolodex including: customer, provider, and employee IDs; hotel commissions; and interest codes.
Cross-training within the accounting department.
Assisting with customer and interdepartmental company service requests through phone support and email.
Ensuring compliance with relevant laws and regulations to uphold financial data integrity.
Updating knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks.
Maintaining a favorable and collaborative working relationship with team members in all departments to foster an environment of trust and mutual respect. Driving standards and best practices whenever possible and effectively foster a culture of engagement.
Enhancing the organization’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Being innovative and recommend new approaches, policies, and procedures to effect continual improvements in efficiency of operations and services performed.
Other duties, projects and alternate assignments as determined by business need.
You’ll love this job if you:
- Are an analytical and logical thinker with the ability to multi-task
- Possess excellent organizational and planning skills
- Have communication proficiency – verbal and written; appropriate use of grammar
- Have high standards for personal and financial integrity
- Possess information gathering and monitoring skills
- Have problem analysis and problem-solving skills
- Have sound judgment and decision-making ability
- Possess a great attention to detail and accuracy
- Are flexible and able to work efficiently and effectively with frequent interruptions
- Are able to work independently and within a team
This opportunity might be for you if you have:
- An associate degree in Accounting or related field (preferred)
- 2 years in A/R or similar Accounting Position
- Proficiency in Microsoft Office skills, with advance knowledge in Excel
- Experience in Integrated Accounting Systems
- Prior experience with cost allocations and separate profit & loss statements for multiple cost centers/locations (preferred)
- Ability to adhere to and meet deadlines
- Well-developed team skills, unquestioned integrity, and the ability to confidentially handle sensitive financial information
- Ability to manage multiple competing priorities while demonstrating ability to remain flexible in a changing work environment
- Knowledge of GAAP and basic accounting principles
- Self-motivation; demonstrated initiative with a strong commitment to personal goals, objectives, and work ethic
- Interpersonal and customer service skills
As one of Wisconsin’s largest travel companies, Fox World Travel has excellent perks for all Fox associates including but not limited to: competitive wages, vacation time, sick time, enhanced time off with FAM Time to explore the world, remote work, flexibility, a full benefit package including medical, dental, vision, disability, company sponsored life insurance, tuition reimbursement, 401k contributions, end of year perks, and a fully engaged leadership team dedicated to treating associates like part of the family!
If you share in our passion for teamwork, our vision to have culture, engagement, and innovation at the heart of all our initiatives, we want you to come soar with Fox World Travel! If you fit the description AND meet the qualifications, please don’t hesitate to apply online at www.foxworldtravel.com/careers.
Work hard, play hard and travel often with the Fox World Travel Team today!
Fox World Travel is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all associates to work.