What are the responsibilities and job description for the Payroll-HR Support Associate position at Franciscan Villa Senior Living?
Come work with us and enjoy the benefits of a rewarding career as we provide exceptional care to our residents!
We are seeking applicants who enjoy a team environment and family atmosphere, where regardless of position, we work together to be the difference makers and a guiding light in our profession.
We offer comprehensive benefits, PayActiv, 401k, attendance bonus and education assistance.
If you are a caring and compassionate professional with a drive for excellence, we want you!::
Purpose of Your Job Position:
Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources.
DUTIES AND RESPONSIBILITIES:
We are seeking applicants who enjoy a team environment and family atmosphere, where regardless of position, we work together to be the difference makers and a guiding light in our profession.
We offer comprehensive benefits, PayActiv, 401k, attendance bonus and education assistance.
If you are a caring and compassionate professional with a drive for excellence, we want you!::
Purpose of Your Job Position:
Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding/Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources.
DUTIES AND RESPONSIBILITIES:
- Payroll Functions
- Correct missed punches daily in timekeeping system, with appropriate documentation and approvals.
- Submit hours and payroll changes per current payroll processing schedule prior to pay day.
- Ensure updates for newly hired and terminated staff are posted to payroll software promptly and per schedule.
- Respond to employee inquiries regarding payroll in a timely manner.
- Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
- Act as liaison between employee and support staff.
- Ensure monthly Quality of Care Report completed.
- HR Administrative Support Functions
- Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same.
- Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance.
- Conducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisions.
- Strives to ensure employee understanding of benefit programs by, regularly counseling employees/dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and/or support team as needed.
- Acts as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulations.
- Assists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlines.
- Ensures incident reports and related Workers Compensation claims are completed and submitted in a timely manner.
- Assists in the completion of responses to unemployment claims and provides backup documents as required.
- Maintains authorized personnel filing system that meets the needs of the facility and complies with current employment practices.
- Assists with preparation of annual affirmative action plan, if applicable.
- Completes personnel-related reports for management as requested.
- Office Administration Functions
- Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required.
- Files all documents as required.
- Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff.
- Attends in-service training classes, daily stand-up meetings, and other meetings as required
- Provide supporting documents for audits.
- Personnel Functions
- Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
- Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assigned.
- Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreen.
- Maintain confidentiality of all pertinent employee information.
- Report known or suspected incidents of fraud to the Administrator.
- Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines.
- Staff Development
- Provide each newly hired personnel with orientation schedule.
- Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.
- Attend in-service training programs as scheduled.
- Assist with recordkeeping for facility in-service education, and orientation classes for newly hired personnel.
- Adhere to all policies, procedures and practices
- Demonstrate flexible and efficient time management and ability to prioritize workload
- Work effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facility.
- Exhibit a professional manner in dealing with others and works, to maintain constructive working relationships
- Report to work at the scheduled time and is seldom absent from work
- Ability to multitask in fast paced environment
- Complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
- Working knowledge of personal computer and application software such as Microsoft Office Word, Excel, Outlook
- Ability to sit for long periods of time
- Attention to detail
- Strong organizational, written, verbal and interpersonal skills
- Typing (at least 50 wpm)/Computer skills/Calculator skills
HR Specialist - Payroll Administrator
Swift Recon -
Broken Arrow, OK