Summary/Objective

The accounts payable clerk is responsible for the payment of goods and services purchased by various entities of the organization. This role will compile and maintain accounts payable and accounts receivable records audit periodically to ensure all invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services. 3 years minimum experience required.

Essential Functions

• Reviews all invoices for appropriate documentation and approval prior to payment. Prints and obtains signatures on all accounts payable checks. Processes invoices in the system and distributes signed checks as required.
• Processes check requests, garnishment and tax payments, ensuring appropriate approvals have been received.
• Answers all vendor inquiries.
• Responsible for credit card reconciliation.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files. Prepares cleared checks for storage and analysis of accounts, as required.
• Assists departmental personnel as necessary.
• Processes and prepares 1099s
• Assists in monthly closings.
• Performs a high volume of filing, copying and scanning.
• Post AR payments
• AR soft collection
• Sales month-end reports

Competencies

1. 1. Confidentiality
   2. Thoroughness
   3. Problem Solving/Analysis
   4. Customer/Client Focus
   5. Ethical Conduct
   6. Flexibility 7.
   7. Excel proficiency a must

Education and Experience

• High school diploma or equivalent.
• Associate degree in accounting or related field of study strongly preferred
• 3yrs applicable experience
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment such as copier, scanner, fax, calculator, etc.
• Experience with QuickBooks software is strongly preferred
• Ability to organize, manage multiple and varying tasks, prioritize and work under pressure

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.