Grant Compliance and Training Coordinator

Frederick County offers an extensive compensation package to reflect how much we value our employees. The following is what you can expect in your first year as a full time benefited Frederick County Government employee.

• 
  11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid scheduled holidays, plus 2 additional floating holidays
• Comprehensive Medical, Dental and Vision Insurance Plan options to include generous County HSA contribution (if enrolled in high-deductible plan)
• 100% County paid 2x annual salary Group Term Life Insurance benefit
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 10 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Flexible Spending Accounts, etc.

POSITION OVERVIEW:
Non-exempt; full-time; 40 hours per week; Monday – Friday; 8:00 a.m. – 4:30 p.m.; full-benefits

This position assists in tasks related to grant training, compliance, documentation, audits and fiscal reporting for the Enterprise and Broadband Projects Department within IIT. This position will ensure compliance with all grant requirements. This position will provide training and expertise to the Enterprise and Broadband Projects Department staff on the life cycle of grants from application to closing. Direction is received from the Grants Manager; supervision is received from the IIT Manager- Enterprise and Broadband Projects.

• Utilize computerized systems to process, track, report on, and document financial transactions, including grants
• Assist in preparing and monitoring Division grant budgets and related expenses
• Assist in reviewing the need for budget adjustments and make recommendations to sub-grantees and the IIT Manager- Enterprise and Broadband Projects
• Provide fiscal support to grant programs to analyze costs and track expenses for both personnel and supplies
• Review, record, and balance financial transactions for grants and ensures compliance with grantor audit and tracking requirements
• Perform oversight and provide assistance to sub-grantees
• Provide technical assistance and guidance in writing and submitting grant applications
• Provide basic training to specified personnel in basic grant writing and compliance requirements
• Track trainings (of staff) for grant matching requirements
• Stay current on grant writing and compliance requirements and maintain training documents to reflect current practices
• Monitor awarded grants to ensure compliance with grantor and all legal requirements
• Monitor and prepare periodic reports required by grantor (e.g., activity, financial) for approval by the IIT Director
• Coordinate with County Finance Division, County Attorney’s Office, and other officials as necessary for grant management and oversight
• Facilitate cooperative efforts with other agencies and community organizations, and serve as liaison between the Frederick County IIT Division and other Federal, State, and local entities regarding grants
• Serve as the principal subject matter expert for the IIT Division concerning grants internal or external audits
• Monitor implementation of grant funded projects ensuring compliance with legal, fiscal requirements
• Implement and maintain tracking of grant activities for audit, budget, and statistical purposes
• Attend inter-and intra-agency meetings regarding grants
• Establish and maintain a resource library of grant information
• Training on how to prepare for audits from grantors
• Perform other related duties as required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed below, nor do the examples cover all duties that may be assigned.

The qualifications/requirements, knowledge/skills/abilities and physical demands or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 
  Associate’s degree in Accounting, Public Administration, Management or related field
• Minimum 3 years work experience in grant and/or fiscal administration
• Minimum 1 year work experience with MS Excel to include creating and maintaining spreadsheets
• Intermediate skill in MS Office applications
• Possession of a valid automobile operator’s license

KNOWLEDGE / SKILLS / ABILITIES:

• Ability to obtain and maintain a Frederick County Employee Driving Permit
• Knowledge of accounting principles, grant laws, regulations
• Strong mathematical and clerical skills including the ability to accurately compile and verify data, and to prepare and maintain files, records, forms, spreadsheets, etc.
• Ability to understand budget concepts, familiarity with basic financial reporting
• Ability to prioritize work and complete assigned duties with minimal supervision
• Discretion and good judgment in dealing with financial matters and other confidential/sensitive information
• Ability to develop and maintain effective working relationships with co-workers, governmental representatives, staff, volunteer organizations and the general public
• Strong and effective spoken and written (English) communication skills including the ability to write reports, memos, policies, and procedures, etc. that are clear, concise, accurate and complete, using proper grammar and format
• Strong and effective spoken and written communication skills, including the ability to record information accurately and prepare technical reports
• Ability to effectively organize work, determine priorities (and reassess as needed), establish and monitor timelines, manage multiple projects simultaneously and complete assigned duties with minimal supervision
• Ability to effectively access and utilize computerized systems and equipment to complete assigned duties
• Ability to develop and maintain effective working relationships with co-workers, professional peers, volunteer personnel and the general public, as well as ability to effectively work as a team member and on individual assignments

PREFERENCE MAY BE GIVEN FOR:

• Experience with Infrastructure, Security, and Broadband grants.
• Experience with INFOR and/or Frederick County accounting practices
• Experience with writing successful grant applications
• Experience managing previous grant awards

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is required to constantly sit, reach and perform repetitive motions; frequently walk and lift up to 20 pounds; and occasionally lift between 20 - 50 pounds and drive
• While working in this position, the employee is required to constantly work indoors; frequently walk on uneven ground; and occasionally work outdoors

• Available for varied working hours to accommodate meetings, office staffing needs, etc.

KIND OF EXAMINATION (may include):

• An evaluation of training and experience
• One or more interviews
• A pre-employment physical examination and drug test

Retirement Plan:
A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (10 year vesting) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance:
County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment.

Dental Insurance:
Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment

NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.

Flexible Spending Accounts:
The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $3,000 per year for Health Care Spending and $5,000 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.

Life Insurance:
Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Voluntary Life Insurance Program is offered to regular County employees. The plan allows employees to purchase individually owned universal life insurance for themselves, spouses and dependents.

Savings Plan - Deferred Compensation:
The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement now and pay taxes later by contributing a portion of their salaries pre-tax to the plan. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time.

Educational Reimbursement Program:
County employees who have successfully passed their probationary period may take up to two job-related courses per semester at any accredited educational institution. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. The plan requires that employees remain employed with Frederick County Government for a minimum of two years after the last class is taken.

Employee Assistance Program:
This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related problem.

Leave
Annual Leave – Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year
0 – 2 years 11 days
2 – 10 years 17 days
10 years 24 days

Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.

NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, Military and Disability.

Holidays:
The County observes 10 holidays every year and 11 are observed on years of General Elections.