AR/AP

Description

The Accounts Payable/Accounts Receivable Specialist performs a variety of accounts payable, accounts receivable, and/or other related data input/posting/maintenance/processing into financial accounts, related systems, and other informational databases. This position reviews information to input and determines correct procedures. Inputs data, audits for accuracy, responds to and research questions and resolves issues as needed.

Requirements

KEY RESPONSIBILITIES

• Accounts Receivable/ Customer Accounting: Assist in promptly collecting outstanding accounts receivable balances. Process      all short payments. Generate customer billings. Review and generate customer Aging Reports. Responsible for various accounts receivable functions which require research and reconciliation. Resolve past-due invoices and customer claims on a timely basis, including proactive identification of account issues. Identify root causes of complex payment issues and trends.
• Accounts Payable: Processes bills, invoices, purchase orders, and other accounts payables information into the general ledger system, according to Company Policies. Review and reconcile vendor invoices for appropriate documentation. Enters data into financial system from source documents. Verifies data entered by means of sight verification and system edit procedures.
• Customer relationship management (both internal and external)
• Coordinates special projects  and assignments, including inventory, actuarial reports, etc.
• Assist organization as needed with other activities, as assigned by Director and CFO. 
• Strong problem-solving skills and work ethic.
• Attention to detail is an essential.
• Information management, general computer, and basic Microsoft Office skills
• Good communication skills and the ability to work well with people are essential.
• Proficient in QuickBooks and spreadsheet applications (e.g., Excel) is required.
• Regular use of the telephone and e-mail for communication is essential.
• Must be able to understand and utilize common financial systems and reports.
• Reconcile purchase orders to vendor invoices.
• Responsible for invoicing customers.
• Prepare monthly Sales/Rejections analysis reports to be distributed to upper management
• Set up new customers, including reference checks through D&B, obtaining approval limits and new customer documentation.
• Monitoring A/R Aging weekly.
• Identify accounts that have been short paid or delinquent and work to collect payments.
• Assists Sales Department and customers by answering questions related to accounts, procedures, and services.

Knowledge, Skills & Abilities

• Detail-oriented is a Must.  As well as excellent note leaving skills on all tasks performed.
• Effective analytical and problem-solving skills.
• Possess highest standards of accuracy and attention to detail in a dynamic, multitasking environment.
• Ability to establish and maintain effective working relationship with co-workers, management, and the general public. 
• Capacity to work with limited supervision, independently, and as a team member.
• Self-motivation and initiative to improve processes, resolve uncertainties and drive results.
• Excellent interpersonal skills, including written and verbal communication with all levels of organization.
• Outstanding work ethic and ability to identify opportunities, prioritize and achieve.
• Experience in a highly confidential working environment and exercising discretion.
• Exceptional organizational skills.
• Other duties as assigned

Qualifications:

• Attention to detail, thoroughness, organizational skills, analyzing information
• Proficient with Microsoft Office, especially with Excel
• Proficient with QuickBooks
• Ability to learn new systems quickly
• Data entry skills
• Good verbal and written communication skills
• 3 to 5 years related accounting experience
• Proficient with Microsoft Office  

Benefits:

• Simple IRA
• Dental insurance
• Health insurance
• Life insurance
• Vacation
• Vision insurance