What are the responsibilities and job description for the Administrative Assistant position at Freeport McMoRan?
Freeport-McMoRan is a leading international mining company with headquarters in Phoenix, Arizona. We operate large, long-lived, geographically diverse assets with significant proven and probable reserves of copper, gold, and molybdenum. The company has a dynamic portfolio of operating, expansion and growth projects in the copper industry. Freeport-McMoRan is one of the world’s largest publicly traded copper producers, the world’s largest producer of molybdenum and a significant gold producer. We have a long and successful history of conducting our business in a safe, highly efficient and socially-responsible manner.
We have the assets, the talent, the drive and the financial strength to provide attractive and rewarding careers of our employees. We encourage you to take the time to explore the opportunity to advance your career at Freeport-McMoRan.
Description
Under general supervision, provides complex and diversified administrative support for the leadership and staff of a functional unit at assigned site.
Coordinate the daily operation of the unit- Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings.
- Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff
- Prepare and types memoranda, letters and reports
- Create computer forms, templates and tables
- Compile statistical data
- Review and recommend new or enhanced operating procedures
- Set up and maintain complex electronic and paper filing systems
- Coordinate or prepare a wide variety of complex financial and operational reports
- Coordinate collection and presentation of budget data
- May serve as Notary Public
- May attend meetings with or as a representative of their supervisor
- Perform other duties as required
Qualifications
Minimum Qualifications
- Three (3) years of Administrative/Secretarial experience
- Solid computer skills in office word processing, email, spreadsheet and presentation applications
- Knowledge of office management/administrative support practices and procedures
- Skilled in preparing and maintaining accurate records, reports and files
- Knowledge of basic accounting, budgeting or business practices and methods
- Ability to handle and prioritize multiple projects
- Able to communicate effectively, both orally and in writing
- Ability to develop and maintain awareness of occupational hazards and safety precautions
- Skilled in following safety practices and recognizing hazards
Preferred
- High School diploma or GED
- Experience with SAP and Microsoft Office
- Experience with DOT requirements
Criteria/Conditions
- Ability to understand and apply verbal and written work and safety-related instructions and procedures given in English
- Ability to communicate in English with respect to job assignments, job procedures, and applicable safety standards
- Must be able to work in a potentially stressful environment
- Position is in busy, non-smoking office
- Location requires mobility in an office environment
- Occasionally work may be performed in a mine, outdoor or manufacturing plant setting, which may include exposure to extremes in temperature and humidity, moving mechanical parts, risk of electrical shock, toxic chemicals, explosives, fumes or airborne particles
- Must be able to frequently sit, stand and walk
- Must be able to frequently lift and carry up to ten (10) pounds
- Personal protective equipment is required when performing work in a mine, outdoor, manufacturing or plant environment, including hard hat, hearing protection, safety glasses, safety footwear, and as needed, respirator, rubber steel-toe boots, protective clothing, gloves and any other protective equipment as required
- Freeport-McMoRan promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing and on-going random drug testing as allowed by applicable state laws
Freeport-McMoRan has reviewed the jobs at its various office and operating sites and determined that many of these jobs require employees to perform essential job functions that pose a direct threat to the safety or health of the employees performing these tasks or others. Accordingly, the Company has designated the following positions as safety-sensitive:
- Site-based positions, or positions which require unescorted access to site-based operational areas, which are held by employees who are required to receive MSHA, OSHA, DOT, HAZWOPER and/or Hazard Recognition Training; or
- Positions which are held by employees who operate equipment, machinery or motor vehicles in furtherance of performing the essential functions of their job duties, including operating motor vehicles while on Company business or travel (for this purpose “motor vehicles” includes Company owned or leased motor vehicles and personal motor vehicles used by employees in furtherance of Company business or while on Company travel); or
- Positions which Freeport-McMoRan has designated as safety sensitive positions in the applicable job or position description and which upon further review continue to be designated as safety-sensitive based on an individualized assessment of the actual duties performed by a specifically identified employee.
Equal Opportunity Employer/Protected Veteran/Disability
