Business Operations & Executive Assistant

We are a cybersecurity company redefining Privileged Access Management (PAM). Featured in Gartner’s PAM report and honored with multiple industry awards, we serve hundreds of organizations across 30 countries, driving global impact.

If you're driven by the desire to make a meaningful contribution to the cybersecurity landscape, we invite you to join us in setting new global standards.

Currently we are looking for:

Business Operations & Executive Assistant

Location: Newark, CA - hybrid work

About the Role:

Ready to be the heartbeat of a growing company? We're looking for a dynamic multitasker to power executive support and perform a range of general and specialized office duties.

What You’ll Do:

Executive Support:

• Provide high-level administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements.
• Prepare presentations, reports, meeting agendas, and internal communication materials.
• Handle confidential information with discretion and professionalism.
• Assist with project tracking, task follow-ups, and executive priorities.
• Coordinate and attend executive-level meetings; take notes and ensure timely follow-up.

Office Administration:

• Oversee day-to-day office operations to ensure a productive and efficient work environment.
• Manage office supplies, vendors, and equipment maintenance.
• Coordinate onboarding and offboarding in collaboration with HR & IT teams.
• Oversee vendor relations, serving as the main point of contact for service and supply partners.
• Maintain organized digital and physical filing systems.
• Process reimbursements, expense reports, and assist with budget tracking.
• Maintain and update employee records and HR documentation in collaboration with the HR team.

Cross-functional Administrative Support:

• Provide administrative support and coordination to colleagues as needed, including tasks related to scheduling, documentation, logistics, event planning, and special projects that support executive functions and cross-departmental initiatives.
• Act as a liaison between the U.S. team, HR, and other internal departments, facilitating basic employee inquiries and supporting administrative coordination.
• Partner with Finance and HR teams to assist with expense reports, invoice processing, and internal operational procedures.
• Support the maintenance and communication of internal policies, ensuring clarity and consistency regarding company procedures.
• May assist with marketing or sales initiatives as capacity allows.

What We’re Looking For:

• 1 years of experience supporting founders, executives, and/or operations.
• Strong understanding of State and Federal labor laws.
• Creative mind with an ability to suggest improvements.
• Friendly, proactive, and comfortable working in a fast-paced environment supporting multiple executives and other departments.
• Exceptional communication skills.
• Sharp attention to detail with a knack for staying organized and the ability to effectively prioritize tasks based on importance.
• Proficiency in MS Office and Google Suite.
• Availability to work in CST & EST time zones.

What we offer:

• Full-time position with a base salary: $60,000 - $75,000 per year.
• Flexible hybrid work environment.
• Health Insurance benefits.

Application Process:

Ready to join us? Send your resume directly through this portal.

Fudo Security Inc. is an equal-opportunity employer.