What are the responsibilities and job description for the Sr. Administrative Acquisition Support Specialist, Active DoD Top Secret, Linthicum, MD (Hybrid) position at FWDthink LLC?
About FWDthink:
FWDthink is a consulting company specializing in technology solutions, education and government contracting. Founded in 2010, we support Federal, State, Local Government & Commercial clients, providing solutions in Technology, Acquisition Support, Financial Management, Education and Consulting.
At FWDThink, we use authenticity, simplicity & kindness to enable talent & service. Our model focuses on moving the mission forward and encourages experimentation, and the disruption of paradigms that no longer serve the greater good. We are creative, nurturing and innovative. We are a company of creators with evolving interests. We think forward by aligning our resources, tools, and strategies to focus on the solution. Join us as we encourage and empower our employees!
Description:
FWDthink is seeking a highly qualified senior-Level Administrative Acquisition Specialist to support our U.S. Air Force/DoD client in the Department of Defense Cyber Crime Center (DC3), DC3 Enterprise Management and Resources (ER) Directorate. This role supports a full range of administrative functions to support DC3's Program Management Office in the administrative efforts of the:
(1) Requirements Planning Phase
(2) Requirement Package Development
(3) Produce Reports and Data
(4) Develop and Maintain Business Rules
As such the right candidate will be familiar with military customs and courtesies, have strong oral and written communication skills and have an understanding of the government acquisition process. And meet all of the minimum required qualifications.
Required Qualifications:
- Active DoD Top Secret Security Clearance
- 24 Business Credits or six (6) years of acquisition experience in DoD or Federal Government
- FAC-C or DAU DAWIA Level 1 Certification in Contracting, Contracting Officers Representative, Purchasing or Program Management
- Familiar with Military Customs and Courtesies
- Strong Oral and Written Communication Skills
- Understanding of the Government Acquisition Process
- Work well independently as well as in a team environment
Primary Responsibilities
- All actions shall be in accordance with the (IAW) law, regulation (e.g., FAR, DFARS, AF FAR Supplement (AFFARS), applicable instruction (e.g. DoD Instruction (DoDI) 500.72, Air Force Instruction (AFI) 63-138
- Assist in the development and maintenance of administrative management tools, templates, training and program governance and reporting
- Prepare agenda topics; planning, scheduling, and coordinating meetings; preparing and distributing minutes and recording and reporting closure of key initiatives
- Ensure all administrative support efforts are consistent with the governance principles and framework, government statues, policies, regulations, and related guidance
- Developing and documenting various types of requirements and other information in support of the Mission Partner's Acquisition(s)
- Continuous accountability and scheduling coordination
- Develop, review, and account for the applicable documentation required to execute the acquisition project.
- Provide feedback to customers, keeps abreast of changing environments and potential shifts in emphasis or other program changes
- Serve as an administrative advisor to management, program mangers/officials, contracting officers and other personnel on matters pertaining to improving efficiencies and effectiveness of processes and achieving successful acquisition strategies and administration of post award contracts
- Prepare and develop correspondence, reports, memorandums, presentations, ready-to-send (RTS) emails, and other forms of communication for distribution across the organization
- Manage, Schedule, training, assign, report, and track (e.g., Dashboards, Integrated Master Schedules, Calendar Invites, etc.) the organization's acquisition packages using the applicable organizational operating instructions, training, and instructions.
- Review and track requirements utilizing the Air Force Service Management Tool (SMT) and applicable Portfolio dashboards and databases (currently Microsoft (MS) Excel, Access, and SharePoint).
- Develop and maintain requirement package templates.
- Produce Acquisition Reports & Acquisition Data.
- Produce Acquisition Reports & Acquisition Data. Provide applicable acquisition reports with advising on acquisition data to analyze timelines, performance, statistics, workload balancing, trend analysis, and forecasting.
- Present findings or translate the acquisition data into useable formats by applying critical thinking. Findings will become part of government dashboard/briefings to support compliance findings, inspections, leadership decision making, and customer expectation management.
- Maintain and collect acquisition data using different tools and statistical techniques such as MS SQL queries from various databases, such as but not limited to MS Excel, MS Access, SharePoint, and data management systems in order to provide accurate and reliable administrative reports (e.g., Requirements, Forecasting and Planning reports, Procurement Acquisition Lead Time (PALT) report, Dashboards).
- Advise and assist in establishing useful acquisition data collections from existing systems. Apply sound strategies for obtaining quality acquisition data from different sources, integrating, and developing actionable information.
- Prepare applicable acquisition reports and acquisition briefs on an as needed basis.
- Develop & Maintain Business Rules. Assist the organization in administrative actions required to develop and maintain the business rules with improving acquisition tradecraft, processes and standardized in the acquisition process.
- Assist with the administrative duties with maintaining acquisition process and recommend goals to improve acquisition tradecraft to include streamlining process, lead times, on-time award rates, achieve quality requirements documentation, improve performance, and drive efficiencies for acquisitions.
- Assist with the administrative duties with maintaining various acquisition documents such as but not limited to policy, standard operating procedures, governance, and templates.
- Assist in the administrative duties with business rules, slides and recommend standardized (e.g., SMART START, ESIS, ASP, Contract Court, Annual Execution Review).
- Serve as an administrative advisor to DC3 management, PMO Team, and other personnel on matters pertaining to improving efficiencies and effectiveness of processes and achieving successful acquisition strategies and administration of post award contracts
- All other duties as assigned
Salary : $160,000