What are the responsibilities and job description for the Accounts Payable Processor position at FYZICAL LLC?
POSITION SUMMARY
The Accounts Payable Processor plays a key role in the accounting department by managing the end-to-end processing of invoices, ensuring payments are made accurately and on time, and maintaining organized financial records. This position requires strong organizational skills, attention to detail, and proficiency with accounting software to support efficient accounts payable operations.
ESSENTIAL FUNCTIONS
- Receive, review, and verify incoming invoices for accuracy, completeness, and proper authorization.
- Code invoices accurately using appropriate general ledger accounts, departments, and cost centers.
- Enter and process invoices into the accounting/ERP system (e.g., QuickBooks).
- Prepare and execute weekly/bi-weekly payment runs, including checks, ACH transfers, wire payments, and credit card payments, while adhering to payment terms and cash flow priorities.
- Reconcile vendor statements, resolve discrepancies, and investigate short/over payments or duplicate invoices.
- Communicate professionally with vendors regarding invoice status, payment inquiries, discrepancies, and requests for supporting documentation.
- Maintain organized digital and/or physical files for invoices, purchase orders, approvals, and payment records.
- Monitor accounts payable aging reports and escalate overdue items or issues.
- Perform data entry, scanning, and filing of AP-related documents efficiently.
- Handle expense report reimbursements and other ad-hoc financial tasks as assigned.
NON-ESSENTIAL FUNCTIONS
Leads by example and exhibits solid teamwork while promoting the core philosophy of FYZICAL.
QUALIFICATIONS/SKILLS/EDUCATIONAL REQUIREMENTS
A. High school diploma or GED required; Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
B. 1–3 years of experience in accounts payable processing, accounting clerical work, or related financial role.
C. Proficiency with Microsoft Excel (pivot tables, VLOOKUP, data sorting/filtering) and comfort learning accounting software.
EXPECTED WORK HOURS
Monday through Friday, 8.00am-5.00pm. Some night and weekend work may be required.
EEO STATEMENT
FYZICAL, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, FYZICAL LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
FYZICAL, LLC expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability or veteran status. Improper interference with the ability of FYZICAL, LLC employees to perform their job duties may result in discipline up to and including discharge.
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Salary : $20 - $22