Administrative Assistant

G|M Business Interiors is southern California’s premier dealer for Herman Miller and Knoll furniture. We specialize in office furniture planning, specification, procurement, project management, delivery, installation, reconfiguration, and complete asset management. Our mission is to develop lasting client relationships by creating exciting workspaces that promote happiness, health & higher performance. With our history dating back to 1944, G|M’s success continues because of our team of dedicated and professional employees, who embrace passion for excellent furniture design, operational proficiency and most importantly, delighted customers!

ROLE SUMMARY
The Administrative Assistant supports G|M’s Moves, Adds & Changes (MAC) Department to help manage assets, reconfigurations, and moves for our clients. This position has a heavy emphasis on data entry and analytics. The successful candidate will be self-motivated, detail-oriented, energetic, and highly organized. A team player with excellent communication and interpersonal skills is required. The ability to prioritize and handle multiple projects is essential in this role.

DUTIES

• Generate orders for moves and assign to designated Move Managers.
• Update systems with actual move related costs after they have been invoiced.
• Scope assigned requests and verify that valid payment information is included.
• Ensure that all priority service requests are attended to immediately.
• Participate in meetings and discuss current and future move related projects.
• Support system data maintenance by identifying and closing out work orders.
• Respond to client inquiries regarding their furniture, service, or move requests.
• Update and maintain MAC status reports for moves and furniture requests.
• Process credit card payments as needed.
• Other administrative tasks as required.

QUALIFICATIONS

• High School Diploma. College degree in any business-related field is a plus.
• Strong Microsoft Office skills, including pivot tables in Excel.
• Professional demeanor with excellent customer service and communication skills.
• Proactive team player with strong organization time management, and multi-tasking skills.
• Careful attention to detail and accuracy with keen analytical, research, and problem-solving skills.
• Ability to prioritize, meet deadlines, and thrive in a fast-paced environment.
• Ability to sit, stand, walk, bend, and lift up to 25 lbs.

This job description provides information about the general nature and level of work performed by team members assigned to this position. It is not an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. A team member may be required to perform duties outside of normal responsibilities from time to time, and at any time, as needed.

G|M Business Interiors is an equal opportunity employer.

Job Type: Full-time

Pay: $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location