Project Coordinator (Job Captain)

G|M Business Interiors is southern California’s premier dealer for Herman Miller and Knoll furniture. We specialize in office furniture planning, specification, procurement, project management, delivery, installation, reconfiguration, and complete asset management. Our mission is to develop lasting client relationships by creating exciting workspaces that promote happiness, health & higher performance. With our history dating back to 1944, G|M’s success continues because of our team of dedicated and professional employees, who embrace passion for excellent furniture design, operational proficiency and most importantly, delighted customers!

POSITION SUMMARY
The Project Coordinator (Job Captain) role is primarily responsible for supporting all aspects of G|M Business Interiors sales operations as it relates to account and project management administration.

DUTIES

• Actively engage with team members and clients at all levels of project and account administration.
• Serve as a telephone operator, directing incoming phone calls promptly & efficiently.
• Take initiative to produce quick quotes, answer questions and process requests with little or no direction.
• Manage numerous projects simultaneously at varying stages of the project cycle.
• Make site assessment and draft specific documentation following client meetings to support account/project throughput.
• Assist AE/AM in preparation for initial client meetings.
• Create new Prospects and Prospect PreOrders from leads assigned or leads gathered and send an introductory email at Acct Executive’s direction.
• Create cohesive and detailed quote packages to present to clients.
• Detail specifications along with AE/AM and team Designer(s) to fulfill client wishes.
• Work with manufacturers and management to obtain preferential pricing support in advocacy of our client.
• Work with Project Management and Designer(s) in preparing deliverables for client acceptance and client services field use.
• Use knowledge of G|M Business Interiors and industry procedures when facilitating workflow / POP.
• Answer urgent order clarifications to ensure orders are expedited.
• Conduct Monday Morning meetings to check order acknowledgements, drawings, and specifications with AE/AM and PAS to ensure accuracy.
• Check punch lists and expedites orders and solutions as efficiently as possible.
• Prepare documentation and action plan for deployment of G|M Business Interiors client facing technology. Attend project initiation and wrap up meetings with AE/AM and VP/CPO to train client on usage and capabilities.
• Understand and competently navigate ePortfolio, eAssets, & MyWindow
• Demonstrate client gratitude by coordinating project completion gifts and thank you cards.
• Become a G|M culture champion by understanding all of our messaging statements and ensure that you have and exhibit a true understanding of why we are here and what we believe in as an organization. To include mission, vision, purpose, Core Values (IPA), mantra, mascot, and our DNA.
• Assist with bid committee activities by actively preparing for each bid meeting, offering help when possible and becoming familiar with the scope and response through completion.

QUALIFICATIONS

• High school diploma, or GED.
• Bachelor’s degree in interior design, business, communications, or marketing is highly preferred.
• 3-5 years previous experience in a business environment with a customer service focus.
• Highly proficient computer skills.
• Effective verbal and written communication skills to interact professionally with customers via email and phone.
• Acute attention to detail and ability to handle multiple tasks.
• Ability to work in a fast-paced environment and meet multiple simultaneous deadlines.
• Strong organizational, research, follow-up, and time management skills.
• Ability to learn quickly and work independently as well as contribute as part of a team.

This job description provides information about the general nature and level of work performed by team members assigned to this classification. It is not an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. A team member may be required to perform duties outside of normal responsibilities from time to time and at any time, as needed.

G|M Business Interiors is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: One location