Visa Coordinator

Provide services as a Visa Coordinator in support of the overall functions of the Office of the Director within the National Institutes of Health (NIH). The purpose of this position is to support services to satisfy the overall operational objectives of the National Institutes of Health, Office of Research Services. The primary objective is to provide services and deliverables through performance of support services.

Duties and Responsibilities:

• Review, edit and prepare for submission H-1B Specialty Occupations petitions with the US Customs and Immigration Service (USCIS).
• Review, edit and prepare for submission O-1 Individuals with Extraordinary Ability or Achievement petitions with the US Customs and Immigration Service (USCIS).
• Review, edit and prepare for submission (Form 829-2 for Visiting Fellows, Form 590 for Guest Researchers/Special Volunteers, etc.) to the US Customs and Immigration Service (USCIS).
• Work with staff to complete deficient packages; verify educational credentials and other required documents (reference letters, CV, evidence of funding).
• Work with staff in the waiver area to include collecting and preparing all information for final approval; enter information into databases; create files; verify information; respond to general inquiries. 3
• Process H-1B Temporary Skilled worker petitions to include all stages of H-1B preparation in order to file with USCIS.
• Follow up with scientists on arrival dates; establish new arrival dates.
• Work with staff on the preparation and review of LPR and O-1 petitions and HSPD-12 processes.
• Work with staff on “Enter-on-Duty” and “Walk-in” services (including but not limited to: preparing documents for pickup, greeting customers for drop in-advising or scheduled appointments, etc.); meet with Exchange visitors to complete J-1 extension processing.
• Perform data entry; enter scientists’ information in appropriate DIS databases; create files/forms as necessary and files in designated locations in the DIS office. 2
• Create, compile and analyze data reports.
• Track/monitor status of all phases of petition filings, e.g., date in/date out.
• Maintain office files, including filing, sorting, file retrieval and culling of file materials.
• Prepare pre- and post- arrival packages for foreign visiting scientists.
• Provide “Enter-on-Duty” and “Walk-in” services to temporary workers and meet with exchange visitors to complete J-1 extension processing.
• Coordinate Homeland Security Presidential Directive 12 (HSPD-12) application completion, submission and tracking for visiting workers.
• Assist with Front Office support; covering the front desk as assigned; answering phones and taking messages; preparing and scanning petitions and/or other paperwork; shipping petitions; handling regular mailings. 1
• Provide on-site services and support based on program requirements; TW flexibilities may be available after 3 months from training period.
• Coordinate with Outreach Managers to identify and schedule outreach activities and events.
• Coordinate with Outreach Managers to identify and prepare materials to support outreach activities and events.
• Coordinate with human resource specialists to develop training materials and activities for temporary workers.
• Work products and documents related to request packages; complete deficient packages; verify credentials; collect and prepare information for final approval; prepare invitation letters; enter information into databases and tracking systems.
• Work products and documents related to processing H-1B petitions, LPR and O-1 petitions, HSPD-12 processes; establish arrival dates; prepare pre- and post-arrival packages.
• Work products and documents related to “Enter-on-Duty” and “Walk-In” services; complete J-1 extension processing; work with staff on outreach and training activities; review, process and verify end of term requests.
• Work products and documents related to tracking and monitoring all phases of petition filings; create, compile and analyze data reports.

Basic Qualifications:

• HS Diploma
• Experienced in Microsoft Office Suite

Minimum Qualifications:

• Bachelor’s degree in Business Management and Administration, Human Resources and Personnel Management, or a related field of study preferred
• Ability to multi-task and pay close attention to detail.
• Excellent analytical and interpersonal, organizational and time management skills.
• Strong communication skills, both oral and written.

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.