What are the responsibilities and job description for the Adminstrative Assistant - Construction/Accounting position at GDI Construction Corp.?
Posting: Construction Project Administrator
Job Posting: Construction Project Administrator
To apply, submit your resume and a brief statement outlining your interest to: careers@gdiconstruction.com
Location: Fishers, IN
Company: GDI Construction
Industry: Construction / Real Estate Development
Department: Construction / Accounting
Job Type: Full-Time
About GDI Construction
GDI Companies is a leading provider of construction and development services, known for delivering high-quality industrial and commercial projects across the region. We pride ourselves on a collaborative culture, safety-first mindset, and delivering results that exceed expectations.
Position Overview
We are seeking a detail-oriented and highly-organized Project Administrator to support both the administrative and financial functions of our construction projects. This hybrid role blends project coordination with basic accounting and bookkeeping duties. The ideal candidate is proactive, dependable, and can demonstrate critical thinking skills in a team-oriented environment within the construction industry. This is a great opportunity for someone with experience in construction administration, office management, or accounting who is looking to grow with a well-established and reputable contractor.
Key Responsibilities
- Assist in coordinating project activities from preconstruction through closeout, working closely with Project Managers.
- Support project teams with documentation, scheduling, and communication across the full project lifecycle (preconstruction through closeout).
- Track and maintain logs for RFIs, submittals, change orders, meeting minutes, and drawing revisions.
- Assist with document control and ensure timely distribution of plans, specifications, and other project materials.
- Coordinate with subcontractors, suppliers, and consultants to support timely deliverables and compliance.
- Help prepare contracts, purchase orders, and other project documentation.
- Process invoices, subcontractor billings, and expense reports.
- Assist with tracking budgets, commitments, and cost reports.
- Reconcile vendor accounts and assist with accounts payable/receivable.
- Work closely with the Accounting Manager to ensure accurate and timely financial reporting.
Qualifications
- Prior experience in construction administration, accounting, or office coordination preferred.
- Strong communication, organizational, time management, and critical thinking skills.
- Ability to manage multiple deadlines and priorities.
- Proficiency in Microsoft Office, Bluebeam, Sage, or other construction/accounting software.
- High school diploma or associate degree required; bachelor’s degree in Business Administration, Accounting, or Construction Management is a plus.
What We Offer
- Competitive salary and benefits package.
- Opportunity to work on large scale commercial and industrial construction projects.
- Supportive team environment with direct exposure to senior leadership—uncommon exposure for an early-career professional.
- Clear path for advancement into project accounting or operations roles.
- Stable, growing company with long-term client relationships.
- Collaborative, safety-focused work environment.
How to Apply
Submit your resume and a brief statement outlining your interest to: careers@gdiconstruction.com
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person