What are the responsibilities and job description for the Logistic Billing and Settlement Staff position at Geopaq Logic Inc?
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Job Title : Logistic Billing and Settlement Staff
Contract Period : 1yr
Work Address : 3 MacArthur Pl. Santa Ana, CA
Work Hours: 08:30 - 17:30
Person in Needed: 2 ppl.
Bilingual Korean: Required
Responsibilities:
- Be responsible for settlement related to freight forwarding business
- Reinforce relationships with customers and carriers by leading effective and continuous communications
- Prepare regular settlement status reports for SDSA management, customer, pages and headquarters
- Improve the settlement processes by developing automated processes to reduce manual processing
- Process customer billing accurately on or before deadlines as per requirements and according to company policy for each division
- Manage, analyze & prepare correction forms for billing corrections in the access database.
- Review and discuss essential freight documentation that supports charges invoiced and is required for payment.
- Use accounting knowledge & work experiences and possess the understanding of how Billing functions affect P&L.
- Audit carrier freight bills and interpret tariffs and contracts including DEM/DET and operational accessory invoices based on contracts with customers/truckers and process in the system for payment on time or stipulated credit terms.
- Work with the internal technologies required for daily functions.
- Investigate and diagnose potential errors and duplicate carrier billing.
- Perform ad-hoc reporting, as required.
- Perform other job-related duties as required
- Perform collection activity for AR payments and manage overdue/past due invoices from customers within agreed terms
- Produce weekly/monthly/quarterly reports by combining necessary data and reporting to customers and HQ.
Requirements/Qualifications:
- 3 years of experience in AR & AP, Invoicing, Customer Service or Transportation/Logistics related experience
- Bachelor’s Degree preferred
- Ability to quickly grasp situations to make decisions to ensure problems are resolved and corrected
- Excellent presentation, communication, and organizational skills including effective written and verbal communications skills to communicate with various levels of the organization
- Ability to build trustworthy relationships with vendors/customers, and experience with vendor management
- Proficient with Outlook, and Microsoft Office applications - PowerPoint, Word, especially Excel with v-lookups and pivot tables
- Excellent presentation, communication, and organizational skills
- Excellent problem-solving skills
- Experience in supervising team members with effective leadership
- Ability to prioritize, ability to shift one’s focus to urgent issues while not falling behind on other duties