Office Manager

George L. Wilson & Co., the tri-state’s number one source for high quality construction equipment and supplies is currently looking for a Warehouse Driver employee. We have been serving the construction industry in Western PA and West Virginia since 1969.

TITLE:

Office Manager

OVERVIEW:

Candidates should be experienced, reliable and task-oriented Office Manager with strong benefits experience. The Office Manager will work directly with management and will be responsible for performing administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

DUTIES & RESPONSIBILITIES:

• ACA (Affordable Care Act) tracking, which consists of:
• Review and Approve the Batch / and Client Verification Report
• Review the Data Quality Control Report
• Generate and approve the 1095C forms to go to the printer and the file to go to the IRS
• Year End Compliance testing for the Vanguard Profit Sharing 401(k) plan Sister Company’s 401(k) plan
• Administer 401(k) retirement plan, including filing the Form 5500
• Complete quarterly reports to the US Department of Labor to submit the company's employment and wages data via a website portal.
• Make travel arrangements for employees as requested
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• INSURANCE – Business
• Review 5 company renewals, supply payroll information for Workers Compensation.
• Upon renewal, send Workers Compensation information to branch managers for posting.  Update the spreadsheet on DRIVE.
• Audit – meet with an auditor for onsite audits, or prepare wage information for phone audits and upload to the audit website.
• Insurance ID cards for vehicles – provide appropriate cards to location managers per DRIVE locations
• INSURANCE – Health Insurance, Short Term Disability, Long Term Disability, AD&D , Life Insurance
• Health Insurance – Process application, verify that employees receive their insurance cards.  Track employee hires, fires and changes..
• Short Term Disability, Long Term Disability, AD&D , Life Insurance – Process new hires and terminations.  Send to employees insurance forms as needed; complete the employer portion and process claims.
• INSURANCE –  Supplemental Insurance (Colonial) – Provide new hire info to Building Blocks (3rd party administrator)
• INSURANCE – Flood Insurance, review coverage and renew in a timely fashion.
• Manage corporate credit cards
• Review expense reports for completeness and receipts before sending up to management
• Review management approved expenses before sending on for approval
• Review and approve request for educational benefits
• Track and employee licensing and memberships and ensure renewals are done in a timely manner
• In conjunction with accounting, calculate profit sharing amounts and arrange for payments

COMPETENCIES:

• Minimum of 4 years of experience as an Office Manager
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanor

REPORTS TO: President

HOURS: Monday – Friday 7:30 am – 4:00 pm

DEGREE:

Associate degree or comparable years of work experience