Accounts Payable Specialist

Company Overview

Gerke Excavating Inc provides services in Commercial, Highway and Municipal Construction, Site Development, Township Roadwork, Landfill Construction, Mining, Residential Construction, Aggregate Crushing and Lime Services.

At Gerke Excavating Inc, you are more than just an employee, you are a part of the family. A family that has worked progressively to develop our legacy that was built over 75 years ago through a collective vision and dedication. Our family of employees work alongside three generations to progressively move the company towards our vision. This vision would not be possible without employing and developing the best and brightest talent the market has to offer. Are you ready to join our family? Gerke Excavating appreciates and values the ongoing commitment of its employees and is pleased to provide a highly competitive total compensation and benefits package.

POSITION SUMMARY

Mission for Account Payable Specialist

The individual in the accounts payable role must have an inquisitive, outgoing, and take-charge personality. Moreover, the individual must have a strong accounts payable and general accounting background. As the first point of contact with vendors, the position requires the individual to be professional, detailed, excellent communicator, and able to handle complex or difficult conversations. In addition, the individual will have contact with project managers, construction managers, and management regarding questions on vendor invoices and obtaining approval of invoices.

Accounts payable plays a role in assisting with monthly, quarterly, and annual financial reporting for management, auditors, and external stakeholders. Due to this, it is important the accounts payable individual have high integrity, ethics, and accuracy. Understanding the sense of urgency and critical month-end and annual deadlines are important as well.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

• Coding and recording invoices from contractors and other vendors.
• Match invoices to vouchers and packing list.
• Verify all vendor invoices and expense coding for appropriate approval.
• Prepare and process vendor payments.
• Enter vendor invoices daily with no backlog.
• Reconcile vendor statements.
• Handle vendor payment status inquiries.
• Research and resolve A/P related issues with management and/or project managers (i.e., outstanding invoices, invoice discrepancies and issues).
• Enter vendor (subcontractor) payments into job database (Vista by Viewpoint).
• Update and maintain vendor database on a quarterly basis.
• Assist with month-end closing.
• Assist with annual year-end audit.
• Assist and cross-train on other accounting duties of department.
• Answering the phone/back up to receptionist
• Special projects as needed.

POSITION QUALIFICATIONS

KNOWLEDGE, SKILLS, & ABILITIES

• Extremely dependable and punctual
• Ability to work in a demanding environment.
• Excellent written and verbal communication skills
• Positive and helpful attitude
• Sense of urgency and passion for excellence
• Extremely observant with strict attention to detail
• Must be self-starter with good problem-solving skills
• Intermediate skills in Microsoft Excel, Outlook, and Word
• High School Diploma or Associates Degree
• 5-10 years of accounts payable experience
• Construction experience, helpful
• Sales tax knowledge preferred.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• Monday to Friday

Work Location: In person