What are the responsibilities and job description for the Superintendent position at Gilmore Construction?
Project Superintendent
Effective Date: September 19th, 2017
Job Title: Project Superintendent
Reports to: Project Manager / Vice President of Operations
Department: Operations
Purpose
Project Superintendent is the primary job site interface with the owner, designer, construction team
person. Leads, directs and coordinates the work of subcontractors and/or trade labor. Plans,
orchestrates, and ensures the coordination of the construction project and responsible to ensure the
successful execution of the field activities in compliance with the contract documents, ensuring safety,
schedule delivery, quality of work performed and adherence to budget of the project.
Essential Duties and Responsibilities*
Contract Compliance
• Manage the work to ensure that it is installed in compliance with and conforms to the
- Be thoroughly familiar with the requirements of the general contract, specifications, plans and
- Identify and communicate conditions that are beyond the contractual agreement.
- Adhere to and enforce all company policies and procedures including those outlined in the
- Participate in scope reviews of the various bid packages as needed.
• Prepare and approve weekly timecards for internal and T&M work.
- Oversee the monthly estimate of work completed, payrolls, material invoices and subcontractor
- Understand the project budget and manpower utilization requirements.
- Be responsible for the cost-efficient use of equipment, material and labor.
- Retain authority to make project related purchases up to $1500.
- Ensure best value to the company in all project related purchases.
- Minimize waste with respect to resources.
Project Administration
• Work with Project Manager to oversee and make decisions related to the performance of
work related to scheduling, delivery, logistics, quality control and trade employee staffing
levels.
- Prepare daily reports, job diaries, narratives and all other regular and special documentation
- Resolve local area problems regarding procedures, precedence, design clarifications,
- Maintain updated contract documents on the job site.
- Maintain as-built conditions on job site for final submission.
- Maintain building department permits and inspection reports on the job site.
- Maintain a progress photo log.
- Maintain documentation of all reports and observations: safety audit, safety logs, field
observation reports.
Project Communication
- Communicate and work with project team including owners and consultants to develop and
Project Superintendent
Effective Date: September 19th, 2017
- Establish and maintain good relationship with building officials, local businesses and fire and
- Manage and communicate field conditions and issues that affect the successful completion of
- Communicate field conditions with all team members in a timely manner.
- Lead all weekly job site coordination meetings with all relevant subcontractors.
- Provide off-hour contact information to relevant team members for emergencies.
- Maintain regulatory postings and information at the job site, readily accessible to the workers.
Field Management
• Develop the progress schedule and determine sequencing of work with the Project Manager.
- Prepare, distribute and monitor short term interval schedules on a weekly basis.
- Monitor progress schedule in relation to the overall project goals.
- Maintain job site security and inventory of equipment and materials.
- Develop, manage and enforce a site-specific safety and risk management program as
required and ensure subcontractor compliance with Gilmore standards and all applicable
safety codes and regulations.
- Develop and administer the site utilization program, site services, security arrangements, and
- Identify and execute field-construction and work-sequence activities.
- Monitor actual versus required performance by all parties.
- Determine whether subcontractors are providing sufficient work force and hours of work to
- Identify and enforce a quality control management system.
- Monitor the company's purchasing and project engineering functions to ensure all
subcontractors, material purchases, submittals, deliveries, clarifications and changes are
processed in time to guarantee jobsite arrival by or before the times needed.
- Direct any company field staff and labor crews to promote coordinated project operations.
- Provide responsible and efficient resolutions for field conflicts.
- Maintain and enforce a project housekeeping program.
Qualifications
- Minimum 10 years’ experience in construction or construction related field; five years as a
- Bachelor’s degree in Construction Management or related field of study preferred. Experience
- Knowledge of building construction, means and methods, scheduling and cost control
specifications.
- Proficient computer skills in Microsoft Word, Excel, Outlook, Projects, and PASKR.
- Ability to read, understand and interpret contract documents, drawings specifications, scopes of
- Demonstrated leadership and interpersonal skills.
- Very strong oral and written communication skills required.
- OSHA 30-hour certification.
Project Superintendent
Effective Date: September 19th, 2017
- CDOT erosion control management certification.
- CPR and first aid certification.
- Well organized and detail oriented.
- Material take-offs and ordering.
- Must pass criminal background check, MVR review and drug test.
Key Performance Indicators
Effective performance of a Superintendent centers around the ability to manage and organize a project
from pre-construction to project closeout on site. These abilities provide the entire project team with
confidence that all bases are being touched.
- Job and contract knowledge, productivity, cost effective and schedule management
- Judgement, problem solving and adaptability skills
- Communication (written and oral), decision making and record keeping
- Productivity, quality, safety and compliance skills
- Leadership, crew/subcontractor management, teamwork, client relationship skills
- Team participation and attitude
Working Conditions
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions. While performing the
duties of this job, the employee regularly works on-site at the construction work site where the employee
is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside
weather conditions and risk of electrical shock. The noise in these work environments is usually
moderate to very loud.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. Performance of the duties will
occasionally require physical ability to climb permanent and temporary stairs, passenger use of
construction personnel hoists, ability to climb ladders and negotiate work areas under construction.
Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and
the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects,
tools or controls, sit, talk and hear (bells, whistles, etc.), stand, climb, balance, stoop, kneel, crouch, or
crawl. Employee must occasionally lift and/or move up to 50 lbs.
**To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must
be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than
the manner in which they are performed. The following definition applies: a job function is essential if removal of that
function would fundamentally change the job.
Approved by: Vice President of Operations
Date approved: September 19, 2017
Reviewed: September 19, 2017
This job description is not to be construed as an exhaustive statement of duties, responsibilities or
requirements. Employees will be required to perform any other job-related instructions as requested by
their supervisor, subject to reasonable accommodations.
Gilmore Construction is an Equal Opportunity Employer
Project Superintendent
Effective Date: September 19th, 2017