Executive Assistant to CEO/Board Liaison

Description

Position Summary

 

Under minimum supervision, the incumbent in this position provides administrative support and coordination to the Chief Executive Officer (CEO) and Board of Directors. This position may be a direct hire or temp-to-hire position.

 

Essential Duties & Responsibilities

 

Assistant to the CEO

• Manage the CEO office in a manner that relieves CEO of non-executive tasks. Primary responsibilities include heavy and complicated calendar management; coordinating executive logistics such as meetings, phone calls, public appearances, and travel arrangements; and organization-wide scheduling as required by the CEO.
• Prepare the CEO for meetings, public appearances, conferences, and special events, often collaborating with staff across the organization and with external contacts.
• Track monthly department expenses, prepare expense reports in a timely manner
• Represent the CEO’s office professionally and credibly with all internal and external audiences. Maintain a high level of confidentiality and professional demeanor at all times. Ensure all communications to and from the CEO from both internal and external audiences are handled appropriately and with a sense of urgency and sensitivity.
• Prepare, edit and/or proofread professional correspondence for CEO, including memos, emails and letters with accurate grammar, spelling, and punctuation and general administrative duties
• Occasionally attend off-site GSGLA events and activities
• Other duties as assigned.

 

Board Liaison

• Prepare pre-read packets for board meetings and board committee meetings
• Responsible for board of directors’ documentation and record-keeping, including meeting minutes, meeting notices, and other board communications as needed

Qualifications

Qualifications (Minimum Education and Experience)

• Bachelor’s degree in Administration or business-related field
• Minimum eight (8) years of experience supporting executives with demonstrated ability to maintain confidential documents, correspondence, and discussions.
• Experience in non-profit organizations preferred.
• A minimum of 2 years of experience working with boards.
• Ability to demonstrate on a consistent basis initiative, professionalism, poise, flexibility, and work in an environment of frequent interruptions.
• Ability to manage multiple assignments, organize and set priorities, and adapt to changing conditions.
• Must exercise independent judgement, work independently, and take initiative on assignments that are time sensitive in nature.
• Must be a results-driven achiever with exceptional interpersonal skills including excellent oral and written communication skills.
• Advanced skills in Outlook and Microsoft Office (Word, Excel, PowerPoint) required. Familiarity with SharePoint Server and SAP Concur a plus.

 

Additional Organizational Requirements

 

• Ability to thrive in a fast-paced environment and operate with a high sense of urgency.
• Must be flexible, adaptable and willing to thrive in an ever changing/fast-paced environment
• Reliable means of transportation to and from work, events, and activities.
• Subscribe to the principles of the Girl Scout Movement. 
• Possess a positive attitude with strong work ethic, integrity, and honesty.
• Attend GSGLA signature events and certain other activities/events (including cookie cupboards, etc.) as assigned.
• Develop and maintain sensitivity to employee diversity in the workplace.
• Behave in ways that demonstrate respectful treatment of other employees, volunteers, and girls.
• Practice pluralism and be inclusive with the services provided.
• Compliance with state-mandated reporter requirements is an essential function of this position.
• Abide by a duty of loyalty to GSGLA and give preference to the business and mission of GSGLA over that of other organizations and your own business interests. 

Physical Requirements

 

• The incumbent is in a non-confined office-type setting in which he or she is free to move about at will. The environment for this position is mostly clean and comfortable but may include some minor annoyances such as noise, odors, drafts, etc. while performing this work, the incumbent:
  • Will spend time sitting, utilizing the computer.
  • Will spend time standing/walking throughout the facilities.
  • Must travel via personal vehicle or public transport to various facilities throughout the region.
  • May lift to 15 lbs. periodically.  If more, the incumbent must request assistance. 
• The incumbent must be able to perform this job safely, without endangering the health or safety of themselves or others. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits / Other

 

GSGLA and its employees support an inclusive environment and values the individual traits, skills and talents of all staff, volunteers, girls, prospects, and donors. Employees of GSGLA receive a competitive slate of benefits and paid time off, including the closure of its offices the second and fourth Monday of every month.  Full time staff are eligible to opt into plans that cover Medical, Dental, Vision, Life and even Pet Insurance, as well as a 403(b) plan.

Diversity, Equity, Inclusion, Access & Advocacy Statement

 

Girl Scouts of Greater Los Angeles is committed to building a diverse staff that reflects the communities we work alongside, and we value equity and inclusion in our workplace. We encourage applications from individuals in all groups and communities, different walks of life, and those belonging to communities historically excluded. As an organization committed to making the world a better place, it is essential that we incorporate a diverse, equitable and inclusive lens into all aspects of our work. We encourage applicants with a global perspective and a commitment to values around diversity, equity, and inclusion to apply.

 

Council Overview

 

 

GSGLA Values

 

Our core values represent how we behave on a day-to-day basis. These values are the specific behaviors that are expected, encouraged, and rewarded within our GSGLA culture. 

 

INTEGRITY:  We do what we say we are going to do. We strive for our highest quality work and commit to doing what’s right even when it’s difficult. 

 

CLARITY OF PURPOSE: We commit to and stay focused on the goals and priorities of GSGLA and hold ourselves responsible for keeping the girl at the center of everything we do. 

 

ACCOUNTABILITY: We accept personal responsibility for our work, and we hold others accountable. We can be relied upon and can rely on others. We commit to mutual understanding and mutual problem solving and embrace the necessary tough conversations. 

 

RESPECT: We practice respect by caring for the worth of ourselves, others, the environment, property, and policies. We listen well and honor diversity in ideas without judgements.  

 

Vaccination Policy

 

Girl Scouts of Greater Los Angeles requires its employees to be vaccinated against COVID-19, subject to certain exemptions as required by law. New hires working at Girl Scouts of Greater Los Angeles must be fully vaccinated upon hire. Individuals in need of an exemption from this policy due to medical or religious reasons must submit a completed Request for Accommodation form so that a review and determination can be made.

Please contact the Human Resources Department for a copy of the vaccination policy.

 

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed above are representative of the knowledge, skill and/or ability required.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary : $80,000 - $90,000