Project Coordinator

Think. Plan. Build. It’s our tagline for a reason. It describes GLY’s proactive focus and demonstrates that creative thinking and planning are a priority. We value your in-depth understanding of company activities that allow a high level of customer satisfaction in response to various requirements from internal and external customers.  We offer an outstanding learning environment, plenty of opportunity for growth, and a positive work (and play!) place.

what you get to do:                                                                                                  

• Prioritize time critical activities that support GLY's core business.
  
• Prepare proposals, contracts, subcontract agreements, change orders, and purchase orders.
• Set up and maintain project files. Prepare and maintain correspondence files pertaining to the business of projects.
• Coordinate jobsite office set-up and close down of files, office furniture, equipment, telephones and computers.
• Ensure all permits are valid, on site and posted.
• Compose, sign, and release correspondence as directed.
• Proofread all documents for accuracy, format, spelling, and grammar.
• Set up and maintain project logs, some examples are PM, submittal, concrete, rebar, rental, RFI and materials.
• Compliance log coordination with Project Manager, Project Accountant, Superintendent and Risk Management Department.
• Review subcontracts and change orders as they arrive, note any additions, changes, or exclusions. Update CMiC to reflect the status.
• Prepare notification of subcontractor pre-qualification results for project manager. Perform required follow up to subcontractors.
• Coordinate meeting or conference arrangements and resolve conflicting demands.
• Complete New Hire and Field Exit processes for jobsite personnel.
• Payroll: Process, QC and submit weekly timecards for all jobsite personnel using HH2 and prepare layoff and missed time checks when needed.
• Prepare and distribute meeting minutes for weekly team meetings.
• Sort, open and route incoming mail. Locate and attach appropriate file to correspondence to be answered by manager.
• Answer and screen telephone calls.
• Maintain job offices, including maintaining kitchen, conference rooms, onsite parking and general office space.
• Perform steps necessary for postage, outgoing mail, e-mail, and faxes.
• General maintenance and operation of fax, copier, and other office equipment.
• Prepare Operation and Maintenance Manuals, As-Built, Warranties, disseminate information for binders.
• Complete and track all ordering for the project team and maintain project credit card invoicing.
• Maintain/update required safety bulletin boards.
• Assist Superintendent, Project Manager, Project Engineers, General Foreman and Safety Officers with various project tasks.
• Maintain information in CMiC database. Prepare reports as directed.
• Coordinate special projects.
• Other duties may be assigned.
  

total rewards:

GLY provides an excellent total rewards package and abundant opportunities for growth.

The salary range for this position is $60,000 to $75,000.

Benefits include:

• Annual Merit and Performance based bonus
• Retirement Savings Account, with no vesting schedule and a generous annual contribution from GLY
• Medical, Pharmacy and Dental Insurance, with company paid premiums for the employee, and highly subsidized premiums for dependents
• Health Reimbursement Account
• Employee Assistance Program
• Life, Long Term and Accidental Death/Disability Insurance, and Supplemental Insurance at group rates
• Paid Time Off, Paid Holidays and Paid Parental Leave
• Mileage Reimbursement Program
• Tuition Assistance and ongoing professional development opportunities
• Community and Industry Engagement opportunities

what it takes:

• Associate or Bachelor’s degree, and one or more years directly related experience and/or training; or equivalent combination of education and experience.
• Proficiency in MS Office required.
• Ability to learn and use in-house software programs such as CMiC, HH2 and SharePoint.
• An appetite for learning, and the ability to improve existing processes through new ideas and innovations.
• Excellent written, verbal and other interpersonal communication skills.
• Perspective, and a positive attitude.
• Flexibility – you work well under pressure and adapt quickly to different situations and demands.
• A sense of humor.

Salary : $60,000 - $75,000