Administrative Assistant (IMT)

Description

Organization Overview: The Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) are well-established Manhattan community-based agencies that support services to approximately 30,000 New Yorkers. We are two of New York City’s leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults through-out Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families.

Program Description: The Intensive Mobile Treatment (IMT) Team provides treatment and support services for individuals with frequent interaction with the mental health, substance abuse, criminal justice and homeless services systems and have been poorly served by traditional treatment models. IMT teams stay connected to individuals regardless of their location in shelter, on the street, in housing, hospital or jail.

Purpose of Position: The Administrative Assistant is responsible for overseeing the administrative functions of the IMT team.

Schedule: Monday through Friday 9:00 am - 5:00 pm

Salary Range: $34,358 - $42,948

Roles, Responsibilities, and Essential Duties

1. Administrative

• Answer and screen phone calls
• Greet and direct visitors
• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
• Monitor inventory of office supplies and order as needed
• Maintain files, make copies
• Monitor office equipment; follow up on any repairs needed 
• Oversight and management of petty cash ensuring fiscal and regulatory compliance 
• Code and submit financial material according to established fiscal procedures
• Prepare statistical reports  

2. IMT team member

• Work collaboratively with IMT team staff in a team case management model 
• Work with Director to ensure program and contractual compliance 
• Attend staff meetings, case conferences, and training programs to upgrade skills and knowledge 
• Assist Director in monitoring and overseeing program budget 

3. Other duties as required

Qualifications/Educational Requirements

• High School Diploma or equivalent required, Associates or some college preferred

Knowledge, Skills and Abilities

• Ability to communicate information clearly, correctly and professionally, both verbal and written
• Keen attention to detail
• Excellent computer skills
• Experience working with people with histories of substance abuse, mental illness, homelessness and trauma preferred
• Fluency in Spanish a plus

Computer Skills: To Perform this job successfully, an individual should be 

• Able to work in the Microsoft Office Suite, should especially be proficient in Word, Outlook, and Excel  
• Able to use or learn to use AWARDS database   
• Able to use or learn other electronic databases, programs, and funder-related software as needed such NIMRS and Maven  

Physical Requirements/Working Conditions

• Frequent phone and computer use

We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations.

Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law.

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Salary : $34,358 - $42,948