What are the responsibilities and job description for the Accounts Payable Specialist position at Grand View University?
Grand View University aspires to serve a diverse community of learners- students, faculty, and staff- in an inclusive and equitable environment with the goal of empowering all to achieve their fullest potential. Our objective is to sustain a campus environment that is free from the power imbalances and institutional biases that contribute to systems of oppression, while preparing our students to stand against those inequities when they leave Grand View.
rand View University is dedicated to the goal of an inclusive campus where people of diverse identities feel welcomed and empowered to shape our culture and processes. At Grand View University we view diversity through the collective or group and we welcome and affirm the thoughts and experiences each distinct member brings to our community of learners.
To learn more about Grand View’s commitment to diversity, and to read our entire Diversity Statement, click on this link: https://www.grandview.edu/about/diversity
General Purpose of Job:
Responsible for maintaining the accounts payable functions for the University, including oversight of the purchasing card program. Also responsible for the expense related data entry, including the processing of various monthly allocations and journal entries.
Essential Functions of Job:
1. Manage the accounts payable process
Approve new vendors and maintain the master vendor list
Maintain University disbursement policies and procedures
Process purchase orders, invoices, and reimbursement requests for payment; checking for accuracy, account coding and proper authorization
Process checks weekly, managing cash flow as necessary
Maintain all prepaid expenses, allocating to appropriate fiscal years
Respond to inquiries from vendors and staff/faculty regarding payments and claims
Verify and prepare year-end reports and 1099’s
Provide guidance and supervision for data entry personnel
2. Manage the purchasing card program
Maintain the on-line purchasing card system
Manage the issuance of cards and appropriate credit limits for each cardholder
Provide training to new cardholders
Process the monthly download of purchases into the general ledger
3. Prepare and process monthly allocations
4. Perform general ledger reconciliations on a routine basis
5. Work in conjunction with Controller and Assistant Controller in preparation for the annual audit
6. Perform other duties as assigned by the Controller or Assistant Controller
Qualifications and Requirements:
High school degree required, AA or Bachelor's degree in accounting, finance, related field preferred, or equivalent experience
Knowledge of IT Systems and proficiency with Excel and Word is required
Ability to manage multiple projects simultaneously
Working knowledge of non-profit/college accounting preferred
Working knowledge of Generally Accepted Accounting Principles preferred
Strong decision-making skills
Must be able to work independently
Excellent analytical and organizational skills
Excellent communication skills
Working Conditions:
Requires sitting, standing, bending and reaching.
Requires extensive computer usage.
Required manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, the telephone, and other office and/or clerical equipment.
May require lifting up to 50 pounds.
Requires normal range of hearing and vision
Additional hours may be required during peak times such as audit and budget preparation.
All applicants must apply through our online application system.
Grand View University is an equal opportunity employer. The University has a strong commitment to the principles of diversity and, in that spirit, seeks a broad spectrum of candidates, including women, members of minority groups, and people with disabilities.
A pre-employment background check is required.
