Fiscal Coordinator

Sullivan 180 is looking for a dynamic and personable professional with bookkeeping experience to join our team as Fiscal Coordinator. The Fiscal Coordinator will collaborate with a dynamic team of professionals to advance the organization's mission and goals. If you see yourself in a supportive and collaborative work environment where you can make an impact, this is the opportunity for you!

• Payable Processing: Receive, verify and process invoices from vendors, ensuring that the amounts and terms are correct.
• Process payments by issuing checks, initiating electronic payments, or handling credit card transactions.
• Assist staff with professional development and travel arrangements.
• Tracking outstanding bills: Keep track of what payments are due and ensure that bills are paid on time to avoid late fees.
• Record financial transactions and track all purchases, payments, and receipts.
• Work with accounting to prepare basic financial statements.
• Help keep the financial records organized and help maintain accuracy so that accountants or financial managers can perform more complex financial analysis.
• Support budget and forecasting activities.
• Respond to inquiries from the CEO, Development Manager and other finance and company-wide staff

• Participate in administration of grant programs specific to auditing reports for fiscal accountability.
• Track outgoing grants from award to completion for financial reporting purposes. Verify, record and track Expenditure Responsibility agreements and 501c(3) tax status.
• Maintain and provide grant records for accounting and audit purposes.
• Maintain records for state and federal grants management accounts, ensuring that SFS and SAM.gov documents are updated. Prepare documents for those accounts on an annual basis
• Create and process invoices and facilitate the donation process – create invoices, process payments, and send out thank you/tax information to sponsors and donors.
• Support staff in maintaining a comprehensive Master Grant file to track all relevant grant application details (category, special awards, funding approvals, interns, tax status, etc.)

• Associates degree or higher in Business Administration or related field preferred
• A good understanding of non-profit business operations and federal/state accounting & grant funding regulations
• A minimum of five years’ experience in office and administrative positions preferred
• Complete understanding of Microsoft Windows Programs including Outlook, Word and Excel
• Excellent organizational and communication skills
• Bookkeeping skills
• Ability to work with a team as well as independently
• Ability to multi-task

Sullivan 180 is an Equal Employment Opportunity Agency and will give all qualified applicants consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.