What are the responsibilities and job description for the Accounts Payable Clerk position at GrayWolf?
Job Summary
The Accounts Payable Clerk is responsible for managing assigned workload of vendor invoices by receiving, coding and processing for a timely payment. The position must be able to communicate with vendors to ensure a positive relationship and accurately process invoices to succeed.
Core Responsibilities
Minimum of 2 years of accounts payable processing experience preferred. Similar administrative coding experience acceptable if knowledgeable of accounting process. Additional opportunity for more experienced applicant.
Education/Training
High school diploma or equivalent.
System Knowledge
The Accounts Payable Clerk is responsible for managing assigned workload of vendor invoices by receiving, coding and processing for a timely payment. The position must be able to communicate with vendors to ensure a positive relationship and accurately process invoices to succeed.
Core Responsibilities
- Invoice processing - Receiving and reviewing invoices from vendors, matching them to purchase orders, verifying accuracy of pricing and quantities, and coding invoices for proper accounting entry.
- Data entry - Entering invoice details into the accounting system, including vendor information, invoice amounts, and due dates.
- Invoice discrepancy resolution - Identifying and investigating discrepancies between invoices and purchase orders, contacting vendors and/or working with Purchasing to resolve issues.
- Account reconciliation - Reconciling vendor statements with the company's accounts payable records to identify any discrepancies.
- Vendor communication - Responding to vendor inquiries regarding invoice status, payment issues, and account balances.
- File maintenance - Maintaining organized records of invoices, purchase orders, and payment documents.
- Reporting - Generating accounts payable reports for management review, including aging reports and outstanding balances as needed.
- Strong attention to detail - Essential for accurately verifying invoice information and identifying errors.
- Numerical proficiency - Ability to perform basic math calculations and understand financial data.
- Organizational skills - Efficiently managing a high volume of invoices and maintaining accurate records.
- Computer literacy - Proficiency in accounting software for data entry and report generation.
- Communication skills - Effectively interacting with vendors and internal departments to resolve issues.
- Knowledge of accounting principles - Understanding basic accounting concepts like debits, credits, and general ledger.
Minimum of 2 years of accounts payable processing experience preferred. Similar administrative coding experience acceptable if knowledgeable of accounting process. Additional opportunity for more experienced applicant.
Education/Training
High school diploma or equivalent.
System Knowledge