Catering Administrator -CD&R

About us:

From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. This woman-owned business serving New York City for over four decades has evolved from a waitress staffing agency to the leading catering, events, and hospitality companies in the greater New York area. We provide food services in an array of celebrated New York City cultural institutions including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater. We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production. Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices.

We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do. If you share our passion and want to make a meaningful impact, we invite you to apply.

Our Vision: Building Community to Better Our World

Our Mission: Unleash Joy through Genuine Hospitality

Our Core Values:

Craftsmanship: Developing new menus, designs, and moments to deliver engaging experiences to our clients and guests.

People: creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset.

Sustainability: upholding and elevating standards for sustainable behaviors that support our planet.

Collaboration: aligning with our clients, colleagues, and community’s visions to execute a successful experience.

Doing Good Through Food: engaging in action around food access, health and wellness, education, and philanthropy.

We are seeking a highly organized and service-oriented Catering Administrator to support daily operations in our corporate food service and hospitality program. This role is essential in ensuring the seamless coordination between catering services, kitchen operations, and client needs. The ideal candidate will have a background in food service or hospitality, with strong attention to detail and excellent communication skills.

Responsibilities

• Enter Catering orders into CaterXPert
• Place separate Kosher meal orders as required
• Create agendas for bi-weekly meetings with the client
• Maintain SOP document
• Maintain GP documents within the client's shared drive
• Liaise between client and GP, catering to ensure smooth ordering & delivery of product
• Print daily menus and other printing needs
• Assist with creating daily event timelines
• Assist as needed with monthly “pop-up” events
• Enter staffing schedules and coordinate building access for guests
• Maintain Pantry list and Waste Logs
• Provide assistance as needed and, when time permits, help coordinate catering orders.
• Daily timelines
• Create pantry orders as needed

Additional Responsibilities:

• Collaborate with the kitchen, catering, and facilities teams to ensure smooth service delivery.
• Communicate any guest feedback or special requests to the catering or café manager.
• Ensure compliance with company policies and health and safety regulations.

Requirements

• Previous experience in catering, food service, or hospitality preferred.
• Strong multitasking skills with the ability to manage cafe and catering responsibilities simultaneously.
• Excellent customer service and interpersonal communication skills.
• Ability to work in a fast-paced environment while maintaining high standards of cleanliness and organization.

Schedule: Full Time, On-Site

Base salary: $ 26.00 /hour

Benefits: PTO, 401K, Medical, Dental, and Vision insurance, Transit, and FSA (Flexible Spending Account)

Must be able to provide valid documentation that you are legally eligible to work in the United States.

Great Performances is an equal-opportunity employer. At Great Performances, we employ qualified individuals based solely on ability, training, and experience. Great Performances does not discriminate against any employee or applicant for employment or promotion based on race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.