What are the responsibilities and job description for the Innovation Operations Coordinator position at Greenberg Traurig and Careers?
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Pricing Team as an Innovation Operations Coordinator located in either our Atlanta or Miami offices.
We are seeking a highly organized and analytical individual who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses high attention to detail, strong organizational skills, and the ability to manage time effectively. Excellent interpersonal and communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and collaboration, we invite you to join our team.
This role will be based in one either our Atlanta or Miami office, on a remote basis. This role reports to the Director of Innovation and Client Value.
Position Summary:
The Innovation Operations Coordinator is responsible for working closely with the firm’s Chief Pricing and Innovation Officer and Directors. We are seeking a highly organized and detail-oriented Innovations Operations Coordinator to provide comprehensive administrative and operational support to senior leaders and team. This role combines the responsibilities of an executive assistant with broader coordination duties, ensuring seamless scheduling, expense management, meeting preparation, and internal operations.
The ideal candidate is proactive, professional, and excels at managing multiple priorities in a fast-paced, dynamic environment.
Key Responsibilities:
- Coordinates and manages complex calendars, including scheduling meetings, demos, conference calls, and travel itineraries across multiple time zones
- Schedules and organizes internal and external meetings, including preparing agendas, taking notes, and following up on action items
- Prepares and submits expense reports in a timely and accurate manner using the company’s reporting systems; reconciles receipts and ensures compliance with internal policies
- Arranges domestic and international travel, including flights, accommodations, transportation, and meeting logistics
- Drafts and manages email communications, meeting invites, and follow-up messages on behalf of senior leaders, maintaining a high level of professionalism and confidentiality
- Coordinates product demos or presentations with internal teams and external stakeholders, ensuring technical and logistical readiness
- Provides day-to-day administrative support such as document preparation, filing, tracking approvals, and maintaining contact lists
- Assists with ongoing team or department projects by tracking deadlines, collecting updates, and ensuring deliverables are met
- Assists the department with a wide range of research and other requests as may be assigned
Qualifications
Skills & Competencies
- Excellent decision making and leadership skills
- Effective in a high demand, fast paced environment
- Exceptional critical thinking and analytical skills
- Exceptional project management skills
- Strong understanding of legal industry standards and professional decorum
- Discretion in handling confidential information
- Flexibility in regard to work hours and schedule
- Ability to communicate in a concise and clear manner including excellent written, verbal and organizational skills
Education & Prior Experience
- Minimum 3 years of experience in an administrative, executive assistant, or coordinator role; legal industry experience strongly preferred
- High level of discretion and professionalism with confidential information
- Experience with expense and time entry systems (e.g., Chrome River, Aderant, or similar)
- Comfortable working independently and taking initiative to improve processes and workflows
- Computer proficiency in Windows-based software and Microsoft Office Suite and/or Google Workspace; experience with tools like Concur, Zoom, Teams, and calendar management systems preferred
- Exceptional computer skills with the ability to learn new software applications quickly
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.