Office Manager

Greystone is a private national commercial real estate finance company with an established reputation as a leader in multifamily and healthcare finance, with over $12 billion in loan originations in 2024. The firm consistently ranks in the Top 10 for Fannie Mae & Freddie Mac multifamily loan originations and is the #1 Overall HUD Multifamily and Healthcare Lender in the country. Greystone also ranks nationally as a top affordable housing, seniors housing, and small balance loan lender. At Greystone, charity is at the heart of who we are and what we do.

At Greystone, everything we do is driven by our purpose of improving others’ lives. As we work hard to maintain our ranking as a top national commercial real estate lender, our culture of caring and support is just as important. We don’t just say “Where People Matter” – we lead with this mantra every day to guide our actions and behaviors. Greystone is committed to fostering and preserving a culture of inclusion. Belonging is at the heart of our culture of caring, integrity, and excellence and is a driving force behind our entrepreneurial spirit and creativity.

We are seeking an Office Manager for our Warrenton Office. The Office Manager will be responsible for overseeing the operations of our office. The Office Manager will work to maintain a productive and efficient work environment. The ideal candidate is detail-oriented, resourceful, and capable of managing administrative support across a growing office.

Primary Duties and Responsibilities:

• Oversee daily office operations and create a welcoming, efficient work environment for all office employees.
• Supervise the Receptionist.
• Support the coordination of employee events and team-building activities to help foster a positive and collaborative culture. Oversee the office events committee.
• Manage office inventory, supplies, pantry restocking, and vendor deliveries (e.g., snacks, beverages, kitchen supplies).
• Acting as a liaison between Office Handyman and Vendors.
• Annual contract negotiation, renewal, and/or certification with the following:
  • Reviewing new vendor contracts and submitting to Legal any matters for approval/execution.
• Responsible for the Kastle security system/assignment of office key fobs, and activation/deactivation of key fobs.
• Maintain office supplies inventory and coordinate procurement to support daily operational needs..
• Review and submit all office-related invoices to Accounting for payment.
• Maintenance of AED machines and monthly reporting to the American Red Cross.
• Coordinating periodic Red Cross re-training of AED-qualified staff for the office.
• Order all business cards for Warrenton Office employees.
• Order Marketing approved letterhead and envelopes for the Warrenton Office.
• Assign and maintain the office seating chart, including cubicles and private offices.
• Assign and maintain hoteling stations for remote employees.
• Oversee the scheduling and maintaining integrity of the Nursing Room.
• Draft and manage results of all Warrenton Office client-related surveys via Survey Monkey.
• Preparing of employee notifications via email – e.g., early dismissals, inclement weather, office updates.
• Handle conference meeting room reservations and requests, ensuring proper meeting setup to ensure availability and functionality.

Experience, Skills, and Abilities Required:

• 3 to 5 years of Office Management experience.
• Excellent organizational and time management skills.
• Superior communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Problem-solving mindset.
• Multifamily real estate experience is a plus.

At Greystone, we believe that finding creative solutions for our clients comes from the collaboration of people with diverse backgrounds and perspectives. We strive to build an inclusive work environment that celebrates differences and empowers all individuals with opportunities to channel their entrepreneurial spirit. Greystone is an EEO employer.

*The firm is the #1* overall HUD multifamily and healthcare lender by firm commitments, and a top 10 Fannie Mae and Freddie Mac multifamily real estate lender.*

*For HUD's 2024 fiscal year ending September 30, 2024. Based upon combined firm commitments received by Greystone Funding Company LLC and Greystone Servicing Company LLC and excludes risk sharing and hospital loans.*

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.