Executive Assistant

Greystone is a private national commercial real estate finance company with an established reputation as a leader in multifamily and healthcare finance, with over $12 billion in loan originations in 2024. The firm consistently ranks in the Top 10 for Fannie Mae & Freddie Mac multifamily loan originations and is the #1 Overall HUD Multifamily and Healthcare Lender in the country. Greystone also ranks nationally as a top affordable housing, seniors housing, and small balance loan lender. At Greystone, charity is at the heart of who we are and what we do.

At Greystone, everything we do is driven by our purpose of improving others’ lives. As we work hard to maintain our ranking as a top national commercial real estate lender, our culture of caring and support is just as important. We don’t just say “Where People Matter” – we lead with this mantra every day to guide our actions and behaviors. Greystone is committed to fostering and preserving a culture of inclusion. Belonging is at the heart of our culture of caring, integrity and excellence and is a driving force behind our entrepreneurial spirit and creativity.  

We are seeking an Executive Assistant to work directly for the Servicing & Asset Management (SAM) Business Head. The Executive Assistant will be based in our Warrenton, Virginia office and requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities effectively. The Executive Assistant will act as a gatekeeper and strategic partner, ensuring the smooth functioning of day-to-day operations for a senior executive.

Primary Duties and Responsibilities:

• Organizing the SAM Annual Retreat
• Arranging Investor networking events annually
• Assisting with departmental events
• Surveillance Summit
• Investor Reporting Summit
• Traveling and coordinating MBA events
• Organize travel, including flights, accommodations, itineraries, and expense reporting.
• Filing of expense reports for SAM Senior Leadership.
• Assist and coordinate signatory process for office documents
• Coordinating birthdays and anniversary cards/gifts
• Obtain and coordinate preemployment assessments for potential new hires
• Maintain SAM Organizational Charts
• Purchase and help coordinate SAM gifts
• Facilitate and update Employee time Allocations monthly
• Draft and manage results of all SAM related surveys via Survey Monkey.
• Maintain and update biographies for the SAM Managers
• Calendar management for the Head of the Servicing and Asset Management platform
  
  

Experience, Skills, and Abilities Required:

• 5 to 7 years of Executive Assistant experience
• Multifamily real estate experience is a plus
• A strong work ethic, responsiveness, sense of urgency, persistence, resourcefulness and motivation
• Ability to thrive in a fast-paced and ambiguous environment
• Ability to work independently and make decisions with minimal supervision.
• Highly organized with impeccable attention to detail and the ability to prioritize multiple time-sensitive tasks.
• Discretion, judgment, and professionalism in dealing with confidential and sensitive matters.
  
  
  

At Greystone, we believe that finding creative solutions for our clients comes from the collaboration of people with diverse backgrounds and perspectives. We strive to build an inclusive work environment that celebrates differences and empowers all individuals with opportunities to channel their entrepreneurial spirit. Greystone is an EEO employer.

*The firm is the #1* overall HUD multifamily and healthcare lender by firm commitments, and a top 10 Fannie Mae and Freddie Mac multifamily real estate lender.*

*For HUD's 2024 fiscal year ending September 30, 2024. Based upon combined firm commitments received by Greystone Funding Company LLC and Greystone Servicing Company LLC and excludes risk sharing and hospital loans.*