Front Desk Administrative Assistant

POSITION TITLE: Front Desk Administrative Assistant

MANAGER: SVP, Operations

GENERAL DESCRIPTION: Principally responsible for managing the front desk and all its administrative requirements such as mail review and distribution, assisting with the purchase, and tracking of office supplies, answering, and directing phone calls, greeting office guests, as well as other administrative functions as assigned.QUALIFICATIONS:
Education: Some college education preferred. High School Diploma required.

Experience:

• Minimum five years of direct work experience or in a similar function. Proficient in Microsoft Office products including Outlook, Word, Excel, and PowerPoint.

Abilities:

• Be committed to, and find passion in, GCHP’s mission.
• Excellent oral and written communication skills.
• An energetic individual with high ethical standards.
• Highly organized, detail-oriented, critical thinking skills, diplomatic and persistent.
• Ability to meet deadlines and manage multiple tasks.
• Possess initiative and the ability to work both independently and collaboratively.
• Provide exceptional customer service skills.
• Strong sense of accountability and ownership of duties with a commitment to follow-thru and completion.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

• Manage general office functions of the front desk and cheerfully greet guests.
• Manage supply orders, re-stocking, and inventory.
• Coordinate the activities of the cleaning crew and other office and/or company vendors.
• Process and distribute all incoming mail; manage FedEx mailings for all staff.
• Answer incoming calls and route to appropriate internal departments.
• Document management, scanning, and filing as assigned.
• Assist staff with travel arrangements as needed.
• Provide administrative support to Operations Team as needed.
• Coordination of staff meetings, dedicated events, and other meetings.
• Retrieve waste receptacles weekly from curbside once emptied and maintain a trash fee presence in front of the building.
• Receive after-hour calls from the corporate fire alarm company if there are alarm or system issues.
• Perform other related administrative activities as requested.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Administrative Assistant: 5 years (Required)
• Microsoft Office: 10 years (Required)

Work Location: One location